Front Desk Executive

• Greet and welcome visitors with a positive and professional demeanor.
• Answer and direct incoming phone calls to the appropriate individuals or departments.
• Provide information about the organization services and products to visitors and callers.
• Handle inquiries and resolve or escalate issues as necessary.

• Register and sign in visitors issue visitor badges and notify relevant personnel of visitor arrivals.
• Manage the reception area to ensure it is clean organized and wellmaintained.
• Direct visitors to the appropriate meeting rooms or individuals within the organization.

• Receive and distribute mail and packages.
• Manage incoming and outgoing correspondence including emails and faxes.
• Maintain a log of incoming and outgoing courier packages.

• Schedule and confirm appointments for clients visitors and employees.
• Coordinate meeting room bookings and ensure that meeting spaces are prepared for scheduled appointments.

• Proactively reach out to potential candidates who may fit the requirements of job
• Contact individuals who have expressed interest in a job or have applied for positions within the organization.
• Conduct preliminary phone interviews to assess a candidates qualifications skills and interest in the position.
• Provide detailed information about job openings including job responsibilities qualifications and company culture. Effectively communicate the value proposition of the job and the organization to attract potential.

• Use office equipment such as telephones photocopiers and computers proficiently.
• Manage and update electronic visitor management systems.

• Address and resolve issues or concerns raised by visitors or employees.
• Escalate complex issues to the appropriate department or personnel.

• Maintain a professional and polished appearance.
• Uphold confidentiality and handle sensitive information with discretion.

• Work collaboratively with other administrative staff and departments to ensure effective communication and operations.

communication,visitor management,appointment scheduling,hr administration,organization,bookings