Fleet Assistant CIMMYT

1. Administrative Support.

Maintaining and organizing records related to vehicle registrations insurance maintenance schedules and driver information.

Assisting in maintaining accurate and uptodate databases of vehicle and driver details.

2. Scheduling and Coordination.

Scheduling vehicle maintenance and repairs with service providers ensuring minimal disruption to fleet operations.

Coordinating vehicle inspection and other regulatory requirements.

Arrange appointments for drivers.

3. Communication.

Communicating with drivers regarding vehicle assignments and maintenance schedules.

4. Data Management.

Inputting data related to fuel consumption mileage maintenance costs and other relevant metrics into fleet management shared point.

Help maintain accurate records of vehicle utilization to be used for analysis and decisionmaking.

5. Supplier Liaison.

Assist in coordinating with suppliers such as repair shops fuel providers ensuring timely and costeffective services.

Help track invoices and payments to vendors ensuring accuracy and adherence approved budgets.

6. Driver Assistance.

Provide drivers with necessary information documents and tools for their daily tasks such as route planning vehicle inspection checklists and safety guidelines.

7. Reporting and Analysis.

Assist in compiling data for regular reports on fleet performance maintenance costs and other key metrics.

8. Compliance and Documentation.

Help to ensure that vehicles and drivers comply with regulatory requirements including licenses registrations inspections and insurance.

9. Emergency Response.

Assist in coordinating emergency response plans and procedures for accidents breakdowns or other incidents involving fleet vehicles.

Requirements

• A Diploma in Logistics Business Management or a related field
  
• At least 3 years previous experience managing fleet.