Financial Assistant - General Ledger

Financial Assistant - General Ledger

• Working Location: Brussels, Belgium
  
• Security Clearance: NATO Secret
  
• Language: High proficiency level in English language
  

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

Vocational training at higher level in a relevant discipline (such as finance/accounts payables, accounting, banking or treasury), with 4 years post-related experience. Or a secondary educational qualification with 6 years post-related experience

Current GL management experience

Ability to develop and maintain financial data and contribute to financial statement preparation

Experience in the use of Oracle Financial Modules

Knowledge of International Public Sector Accounting Standards (IPSAS)

Experience in finance shared services

Knowledge of NATO Financial Regulations

Use of Oracle Project Accounting Module

Recognised professional accounting certification/qualification

Public sector experience

Maintains proper accounting balances/records for assets and inventory, such as correct entries in the GL, and supporting files for GL transactions/journals

Assist on maintaining accurate accounting of the NCIA assets (CIS and Non-CIS) in accordance with the NATO Accounting Framework - adapted International Public Sector Accounting Standards (IPSAS) - and NCI Agency Accounting policies

Assisting in the development of, and implementing policies and procedures (e.g. Standard Operating Procedures) which relate to all General Ledger (GL) and statutory accounting related matters within the Agency

Monitors/oversees GL transactions and processes and reports to the Senior Administrator (General Ledger)

Contribute to the timely preparation and reconciliation of trial balances required to produce financial statements and/or other financial reports

Support the NCI Agencys GL activities, including providing advice on policy and procedures to staff both inside and outside the Section, in coordination with the GL Senior Administrator

Maintains and schedules relevant accounting processes in the applicable financial system; Support to the day-to-day GL process when needed, and the preparation of journals/accounting entries at GL level within the applicable running finance system(s)

Provide input and coordinate the Agencys accounting activities in accordance with the NATO Accounting Framework adapted International Public Sector Accounting Standards (IPSAS) and NCI Agency Accounting policies

Maintain accurate, up-to date GL journals and ensure timely processing of GL transactions/journals and monitoring of back-log

Identify and implement opportunities for process improvement within GL section

Liaise with the Human Resources to process payroll transactions and updating the appropriate financial accounts in accordance with the NATO Civilian Personnel Regulations (CPRs), NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance

Supports payroll data load in the applicable financial system and resolution of issues related to that on a monthly basis

Support maintenance of proper accounting balances/records, such as correct entries in the GL, and supporting files for GL transactions/journals, including safeguarding of proper documentation and justifications of sub-ledger entries

Maintains Master Data with CoA and relevant set-up items within applicable financial system; prepare detailed reports and periodic reconciliations/account analysis for all sub-ledgers accounting transactions that are posted and accounted for within the applicable finance systems and that these reports aggregate into the trial balances

Contribute to drafting Standard Operating Procedures (SOPs) and other documentation, as needed, for periodic closure activities within the financial system ensure timely closure of the relevant sub-ledgers

As assigned, contribute to the preparation of the Agencys Annual (and Interim) Financial Statements for review and comments by senior management and support preparation of responses to IBAN (External Auditor) enquiries on the Financial Statements

Act as GL SME (Subject Matter Expert) on matters related to system(s) implementation and support audit field work performed by IBAN with responses to queries raised during the audit

Contributes to resolution of accounting related issues from the system perspective in the applicable financial system Contributes to the reconciliation process between Financial Modules and Project Accounting Modules

Represent, as required, the Finance Directorate at Agency or external meetings/working groups etc.