FacilityOffice Assistant Intern

The Office Manager provides support on all levels of the organization and contributes significantly to the effective running of the organization. The team is responsible for coordinating all operational activities in order to have a smoothrunning office. You work closely together with our HR and IT teams.

You are a manager of many things first point of contact for joiners and visitors and contact person for our Amsterdam as well as international colleagues. Hospitality is part of your DNA and you like structure and are accurate. Having any previous experience in Facility Management Office Management is helpful.

The position is based in Amsterdam as part of a team of 4 Office Managers and reports to the Facility Manager. In this role you liaise with different departments as well as different international stake/shareholders of TP Vision and MMD.

Tasks

What could your day (at) the office look like

You start your day with a quick scan of the office making sure all is set for another busy day followed by a (virtual) check in with the rest of the team. At 09.30 hrs. you have 2 joiners waiting and together with IT you provide them with all necessary information and equipment. After a warm welcome you give them a short tour around our brandnew office and introduce our Hybrid way of working. You arrange a desk and monitor for the home office set up. When returning to your desk you see people from the mailroom who need some assistance as a large package has arrived. Must be the large gaming monitor our Marketing department has been waiting for.

After lunch you will work on some administrative tasks and make sure necessary documents get signed. 14.00 hrs. TEAMS call your marketing colleagues need your support preparing a business event in Europe. Quickly need to book my ticket!

15.00 hrs. have another look at some of the emails that came in update our Facility Manual and make sure all is ready for another day.

Requirements

• MBO /HBO
• Hospitality Facility Management
• competent computer skills including MS Office
• English required
• organization and planning skills
• proactive
• warm and enthusiastic
• flexible
• willing to learn
• prioritizing skills
• verbal and written communication skills
• accuracy

Benefits

• A broad challenging and dynamic Facility/Office Assistant role
• Business growth dynamic multicultural environment
• Full time employment
• Flexible working; combination of home and office

In a case of interest please reach out to Victoria Starovoitova Corporate recruiter a.i.