Facilities Ops Specialist - I

Responsibilities:

• Excellent employment opportunity for a Facilities Ops Specialist I in the Miami, FL area. "Part Time"
• On-site *No remote or flex schedule
• (Monday Friday) in the morning (4+ hours a day)
• Schedule TBD with Department and Manager
• Site services includes, but is not limited to, Managing, controlling and documenting of all self-delivered, subcontracted and landlord subcontracted services at the site.
• The site services coordination service is to be provided by the Company nominated representative in respect of all matters relating to the operation of the site.
  (a) Maintaining a safe, tidy and professional work environment always in all areas
  (b) First point of contact for all Facility Service matters
  (c) Efficient and proactive management, coordination and provision of all required services, equipment and deliveries like (but not limited to):
  • Health & safety services, safety checks
  • General office services
  • Office supplies & Canteen supplies
  • Reception & switchboard services
  • Post & courier services
  • Office deliveries e.g., office material, letterhead paper, copy & print clicks.
  • Cleaning services management
  • Parking
  • First Aid kit maintenance
  • Greenery services management
  • Statutory and preventive technical maintenance of all building equipment and technical equipment
  • Furniture deliveries & Installations management
  • Meeting Room configuration, set up & events

(d) Participation in monthly site-specific Facilities meetings
(e) Ensure that local contracts with suppliers are in place, update and follow the supplier's contract variation process when required to ensure that all service costs and quality are met
(f) Act on behalf of Company in dealing with its direct suppliers in accordance with the company's requirements and related documentation management
(g) Preparation of conference rooms including room setup, furniture and amenities as required. This may require opening and closing of mobile walls, position and re-position furniture several times a day.
(h) Keeping all conference rooms clean and tidy and stocked with consumables/equipment according to local requirements
(i) Keeping all post/copy points equipped, clean and tidy and stocked with stationery and copy paper.
(j) Keeping all tea points clean and tidy and stocked with consumables according to local requirements, checking and preparing all kitchen appliances: coffee machines, milk from the maker, dishwashers, electric kettles, fridges, microwaves daily
(k) On demand - support with large deliveries and distributing them to the respective recipients and/or transferring them to designated storage area. Provision and management of porterage services
(l) Management of all office materials and consumables, such as stationary, business cards, name badges, packing and dispatching presents I vouchers etc. - includes regular check of stock, ordering of material regularly and/or on demand
(m) Management of printer/copy machines consumption, toner distribution and toner waste
(n) Preparing workstations for new employees, or internal moves, tidying up workstations when employees move or leave the business
(o) Support internal moves of employees or contractors and support the move and installation of furniture if required with other relevant departments
(p) Switching off all electrical equipment including audio visual equipment in meeting rooms after usage I at the end of the day. If applicable switch off all kitchen equipment at the end of the day. If air conditional is not centralized, also switch off at the end of the working day.
(q) Receiving and directing calls following the providers operational procedure and Company communication requirements
(r) Operation of all required systems (switchboard, access control, reception log, room booking etc.) in accordance with all applicable company guidelines and requirements
(s) Assistance in the booking and utilization of meeting room facilities as appropriate
(t) Cleaning Services Management

1. Assistance in ordering, preparing, handling, removing catering Carpet to be vacuumed.
2. Carpet deep clean to be completed in line with schedule based on manufacturers advice and in line with local concept.
3. Provision of all washroom and kitchen consumables not limited to toilet paper, soap, paper towels, disinfection liquids, air fresh, according to the local concept. All respective products to be available in an adequate amount and to be environmentally friendly where possible.
4. All furniture (Horizontal and vertical)- Free of dust, debris, fluff and spots, free of fingerprints
5. Windowsills, doors, glass doors, glass walls, floor, handles- Free of dust, debris, fluff and spots, free of fingerprints, cobwebs
6. Equipment like monitors, touch panels, switches - Free of dust, debris, fluff and spots, free of fingerprints