Executive Assistant to HOD

• Preparing the daily/weekly/monthly calendar for the meeting schedules and other various activities.
• Screening enquiries requests complaints and handling them when appropriate. Taking regular follow up from engaged stakeholders as assigned by the respective HOD.
• Preparation of documents (Drafting Letters / Emails) briefing papers reports and presentations.
• Coordinating with other departments in the organization for relevant information and to consolidate the same.
• Attending the meetings to record the MOM and circulate the same as per instructions.
• Taking care of the HOD s & Team travelling lodging & other arrangements as and when required.
• To coordinate with all the stakeholders within and outside the company to expedite implementation.
• Coordinate with HODs on business requirement/ MIS
• Coordinate International visits
• Responsible to block the board room and other meeting rooms Processing VISA & travel mgmt.
• Director Calendar Management.
• Taking dictation drafting letters/ mails
• Schedule meetings prepare MOM & follow up for further actions
• Ability to manage on behalf of the respective HOD s
• Maintaining calendar in respect of meetings phone calls appointments
• Arranging Air travel hotel bookings Visa Foreign Exchange etc.(for Domestic & International travel)
• Liasioning with various departments and Functional Heads for communicating messages collecting information and resolving various issues queries in order to execute company objectives.
• Liasioning with the Consultants/ Vendors/suppliers etc.
• Giving presentations to clients and investors and developing Business.
• To handle phone calls in their absence and take necessary decisions.
• Compiling Minutes of Meetings
• Compiling MIS Reports/WAP Reports/Memos/Notes/Analysis
• Managing Public Relation Activities and conferences
• Lead in organizing company events (Internal & External)
• Handling Petty Cash Vouchers
• Track utility Bill payments
• Developing systems and process for smooth functioning

• Good Knowledge of MS Excel PowerPoint FrontPage Outlook power user.
• Excellent communication skills verbal written
• Good grasping and implementing capacity.
• Ability to demonstrate exceptionally strong analytical and practical problem solving skills.
• Mature individual with good diplomatic and business partnering skills.
• Professionalism and understanding of maintaining highly confidential information.
• Excellent managerial skills interpersonal & problem solving skills
• Ability to multitask and prioritize work
• Punctuality Dedication SelfMotivation
• Quick adaptability towards work environment Perseverance Extensive research on internet.
• Ability to follow instructions well and make decisions with no supervision.
• Excellent Experience as a Secretary to MD COO or Deputy CEO
• Fascinated towards work
• Knowledge in different fields & about learning skills

presentations,bookings,arranging,planning & scheduling