Executive Assistant to CEO

This is a remote position.

• Provide daytoday administrative support to the CEO office (CEO and another ownership executive)
  
• Be available for urgent requests
  
• Be the primary liaison between the CEO office and employees investors vendors etc.
  
• Heavy calendaring: Manage executive calendar by scheduling meetings and coordinating all travel arrangements including family travel and personal events.
  
• Organizing and providing business and family expenses information to Family Office and Corporate Accounting to record the expenses
  
• Coordinate interdepartmental meetings and communication.
  
• Be responsive to emails and phone calls with occasional contact outside normal business hours
  
• Conduct research as needed for various projects via local resources social media sites and search engines.
  
• Record virtual meetings seminars or conferences at request.
  
• Be highly professional in dealing with clients and thirdparty vendors.
  
• Represent the company and its owners in a positive light through great followthrough skills and sound judgment.
  
• Assist with company events planning and tracking charitable contributions.
  
• Manage various memberships for the CEO.
  
• Conserve the CEO s time by researching collecting and analyzing information as needed.
  
• Ad hoc projects as assigned including but not limited to taking charge of CEO s personal and family photo library auto insurance/registration coordination etc
  

Requirements

• 5 years experience working as an Executive Assistant
  
• Bachelor s Degree preferred
  
• Outstanding organization and time management skills
  
• Excellent verbal and written communication skills
  
• Experience working in a fastgrowing environment
  
• Ability to multitask and prioritize daily workload and other demands
  
• High level of proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
  
• Ability to work independently applying solid judgment and problemsolving skills
  
• Highly selfmotivated and dependable
  
• Excellent interpersonal skills to interact with internal and external clients at all levels
  
• Outstanding professionalism maintaining the appropriate levels of confidentiality discretion and maturity even in highpressure situations
  
• Resourceful and proactive
  
• Work well under pressure
  
• Team player who collaborates well with others
  
• Systemssavvy creative and innovative is a plus
  
• Be flexible on work hours at request.
  
• Must have Fiber Optic internet with at least 25 Mbps bandwidth
  
• Must have a backup desktop or laptop with the latest OS
  
• Must be able to work on a shifting schedule
  
  

Benefits