Executive Assistant Remote

Were looking for an Executive Assistant to support the CEO in all aspects of his daily work routine. You will manage the CEOs schedule and weekly agenda prepare materials and presentations and support operational and commercial projects.

The dynamic nature of this role requires that the ideal candidate should have exemplary time management skills and the ability to identify and anticipate the CEOs needs. The role must interact seamlessly and professionally across the business including Deer Designer clients and members of the Management Team.

To perform this job successfully youre expected to handle highly sensitive and confidential financial commercial and personnel information while exercising professionalism and discretion.

Tasks

• Maintain the CEOs calendar including scheduling meetings appointments and speaking engagements. Exercise discretion in committing time and evaluating needs.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle or handle matters personally as appropriate.
• Keep the CEO advised of timesensitive and priority issues ensuring appropriate followup. Prioritize emails and respond when necessary
• Transcribe source material prepare documents reports tables and charts; distribute as appropriate.
• Prepare reconcile and submit expense reports.
• Collate documents for meetings in a timely manner; attend meetings and take notes of discussion; take meeting minutes and summaries and follow up on action points as needed.
• Complete a variety of special projects including creating presentations for internal and external audiences financial spreadsheets special reports and agenda material.
• Answer and respond to video/phone calls communicate messages and information to the CEO
• Coordinate travel arrangements (may include domestic and overseas travel) including organizing accommodation transfers and itineraries.
• Provide full secretarial support including filing retaining documents dealing with all correspondence drafting replies and briefings
• Other tasks as assigned from time to time including supporting other departments or Management as needed.

Requirements

• Excellent written and verbal communication skills (English)
• Outstanding timemanagement and organization skills
• Ability to pay attention to detail
• Ability to multitask and prioritize daily work
• Proactive resourceful cando attitude
• Discretion and confidentiality
• Work experience with frequently used computer software and programs such as Google Workspace (Gmail Google Sheets etc.)

Nice to have (not mandatory):

• Previous experience with Notion Trello and Freshdesk (or another ticketing system)
• Previous experience with content writing

Benefits

• Pay: Negotiable (depending on experience)
• Location: Homebased Work from home coworking space beach wherever youd like as long as you have a laptop and good internet connection.
• Schedule: Monday to Friday 8h/day 3pm to 12am PH time (core hours being 10 am to 3 pm (UK time)).
• Paid TimeOff: 15 days of paid leave 10 unpaid days 2 sick days paid (after 6 months of tenure).
• HMO after 6 months of tenure
• Perks: Work anniversary gifts plus additional paid leaves

Our Hiring Process:

1. Selfintroduction video
2. Test
3. Final Interview with the CEO
4. Job Offer