Executive Assistant

Description:

We need someone who can help organize sort through the piles file things (digitally and physically) and then help find the item 2 days later. This means you must be organized patient and have a memory like a bear trap. Adam leaves a path of destruction behind him despite everyones best efforts. And yes there will be a time you forget something and you will be asked what type of memory you were told to have dont say goldfish.

There is a great deal of travel for work. You will be asked to schedule trips meetings personal appointments car inspections dog boarding and more. Its sometimes planned most of the time not and will require maneuvering and thinking to get it right on the calendar. And remember these words if its not on the calendar it doesnt exist. You will be expected to become very familiar with scheduling and calendaring. If you get it wrong and you will a few times there is a good chance you will end up reading the Worlds Worst Assistant which is actually a pretty good book.

Emails are huge. More emails are coming into the inbox than you can imagine. This means you need to be able to make decisions independently understand whats important what needs attention who it needs to be assigned to what response it needs and act accordingly. We will train you and we have a written procedure on how to handle emails but we will expect you to learn quickly.

Beyond all that there are of course essential assistanttype responsibilities and administrative duties. If you dont have an idea of what those are then stop reading and go google. What you need to know if you are going to apply is things are fastpaced constantly changing and there is no room for a victim mentality. 90% of doing well here is if you have the right mindset a good attitude and are a good culture fit. 10% is the skill set. Dont get it wrong though that 10% is essential but if you have the 90% down youll be able to learn grow and take on any task thrown your way. We can teach the skills but you need to come in being the right culture fit including laughing at lousy dad jokes. If you arent detailoriented and you let items linger on your todo list please do not apply for this job.

Even if you fail and it will happen at least a few times youll still recognize the opportunity. This might not be your place if you cant see the opportunity in failure. Oh and dont be offended if there is swearing during most interactions. Even superheroes like Batman swear.

Ok thanks for that Ashley. Now back to my thoughts.

Are my expectations high Extremely.

Are my directions always clear Nope.

Will I expect you to read my mind Most of the time. But if you are good youll know what you need to know before you know it!

Will you have a ton of fun and impact our community Absolutely.

We continue building significant policies systems and procedures in our business. This means you will have clear expectations and a lot of guidance on how we want things done. And if you dont then ask or figure it out. Youll understand what that means if you work at Rust Belt. We need intelligent people who can make decisions think for themselves move things in the best direction and get comfortable with being uncomfortable. Thats how we grow here; we expect everyone to grow here.

Im flexible with scheduling but I hope someone can work 3540 hours weekly. Most of this time will be Monday through Friday during regular business hours. Occasionally (rarely) I will ask for your assistance after hours or on a weekend. You will work primarily at our office downtown although we can probably make a hybrid set up work.

This is a critical position in the firm and my life. I intend to hire someone who will become extremely valuable to me my family and my business. If interested please apply on this site and be prepared for a challenging interview. Bonus points if you bring in good biscuits and know what thats in reference to.