Executive Assistant

The Executive Assistant will provide highlevel administrative support to company executives by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. The Executive Assistant will also be expected to represent the executive team in a professional and efficient manner.

Key responsibilities:
Efficiently manage executives schedules appointments and travel arrangements ensuring optimal time utilization.
Coordinate and oversee projects ensuring timely completion within budget constraints.
Prepare and edit correspondence presentations and documents maintaining a high standard of professionalism.
Act as a central point of contact for executives handling communication with internal and external stakeholders.
Handle confidential information with discretion demonstrating a commitment to maintaining a high level of confidentiality.
Anticipate and proactively address executives needs to facilitate seamless workflow.
Assist in report and proposal preparation conducting research and compiling data for executive consideration.
Manage office systems and procedures ensuring efficient workflow and organization.
Prioritize and manage multiple tasks simultaneously meeting deadlines effectively.
Collaborate with administrative professionals to optimize overall office efficiency.
Keep executives wellinformed of upcoming commitments and responsibilities.
Represent executives in meetings and act as a proxy when necessary.
Execute additional tasks and responsibilities to support the overall success of the executive team

Software/Tools:
Desire to use AI to be more effective
Be able to adapt our Click Up managing app

Skill set:
Strong organizational and planning skills.
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problemsolving skills.
Excellent written and verbal communication skills.
Strong knowledge of MS Office including Word Excel PowerPoint and Outlook. Proficiency in Google Suite and project management software.
Excellent project management skills.
Strong organizational and planning skills.
Ability to work on tight deadlines.
Knowledge of standard administrative practices and procedures.

Experience:
A minimum of 35 years of experience as an Executive Assistant or in other secretarial positions.
A degree in Business Administration or a related field is preferred. Experience in managing multiple priorities administrative coordination and logistics.
Wellorganized detailoriented ability to multitask with great followup skills. Strong written and verbal communication skills.
The ideal candidate should possess significant expertise in travel planning. Worked in a fastpaced environment excel at coordinating complex itineraries and have a passion for ensuring seamless travel experiences

Our core values:
At South Street Designs we believe in creating an environment where everyone can be their authentic selves and contribute their unique perspective to the team. We strive to ensure our company culture is grounded in positive values like trust and respect collaboration resilience and innovation. This commitment enables us to build an atmosphere where inclusion and growth are at the forefront. Our goal is to empower each individual to reach their fullest potential while being supported by the team.

Why people love working at South Street Designs:
100% Work from Home
Great compensation & benefits package
Quarterly reimbursements for internet and technology/office setup upgrade
Annual Cost of Living Adjustment based on inflation rate
Free virtual psychotherapy sessions with MAGIS Creative Spaces
Holiday Wind Down
Medicard HMO with 100k DDL once regularized
20 PTOs per year once regularized (accrued PTOs during probation)

We know our success depends on the people who join us. Thats why we have a meticulous screening process so we can hire topnotch talent. Join us by applying directly at Submissions elsewhere are ignored.