Executive Assistant

• Reporting to senior management and performing secretarial and administrative duties.
  
• Typing formatting and editing reports documents and presentations.
  
• Entering data maintaining databases and keeping records.
  
• Liaising with internal departments answering calls and making travel arrangements.
  
• Managing internal and external correspondence on behalf of senior management.
  
• Scheduling appointments maintaining an events calendar and sending reminders.
  
• Copying scanning and faxing documents as well as taking notes.
  
• Preparing facilities for scheduled events and arranging refreshments if required.
  
• Ordering office supplies and replacements as well as managing mail and courier services.
  
• Observing best business practices and etiquette.
  

Requirements

• Certification in secretarial work office administration or related training.
  
• 12 years of experience as a personal assistant would be advantageous.
  
• Extensive experience in creating documents and spreadsheets using office software such as MS Word Excel and PowerPoint.
  
• Advanced typing notetaking record keeping and organizational skills.
  
• Ability to manage internal and external correspondence.
  
• Working knowledge of printers copiers scanners and fax machines.
  
• Proficiency in appointment scheduling software such as MS Outlook as well as call forwarding.
  
• Excellent written and verbal communication skills.
  
• Exceptional interpersonal skills.