Executive Assistant
Executive Assistant
Posted on :
16-03-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2633768
with a passion for delivering exceptional products/services to our clients.
Skills Required: 1) Excellent follow up skills.
2) Should have knowledge of MS Office especially EXCEL & Word.
3) Good command over English.
4) Shorthand
Work Experience: Should have 13 years of experience as an assistant or secretary to the MD of a company.
Others: 1) Married.
2) Staying maximum 45 mins travelling from RCPL.
3) Required someone with job stability not someone who has been jumping jobs often.
4) Should be honest.
5) Should be open to doing personal tasks of boss.
Job Description:
Summary:
The role of an Executive Assistant to a Managing Director is multifaceted and involves various key points to ensure the smooth functioning of the executives office and to support their daily responsibilities. Here are some important points on how an Executive Assistant works with a MD:
1. Effective Time Management: Executive Assistants help the MD manage their time efficiently by scheduling and prioritizing tasks Calendar Management appointments and meetings and constant gentle reminders of pending and important tasks.
2. Communication Liaison: Acting as a communication bridge they manage and screen phone calls emails and other correspondence ensuring that the most important matters are brought to the MD s attention.
3. Travel Arrangements: Executive Assistants are responsible for making travel arrangements including booking flights hotels and transportation and providing detailed itineraries for business trips and coordinating for requirements with travel agents for Visa applications also.
4. Meeting Coordination: They schedule and coordinate meetings prepare meeting agendas take minutes and distribute relevant materials ensuring that the MD is wellprepared for each meeting.
5. Document Management: Organizing and maintaining important documents files and records including sensitive and confidential information is a crucial part of their role.
6. Research and Reporting: They conduct research on various topics gather information and create reports using internet and taking out prints in well managed files with short listing.
7. Expense Management: Managing expenses tracking receipts and submitting accurate and timely expense reports to maintain financial transparency.
8. Confidentiality: Handling sensitive information with the utmost discretion and maintaining the highest level of confidentiality.
9. Gatekeeping: Screening and prioritizing phone calls visitors and requests to ensure the MD s time is used efficiently finishing off meeting people who are not actually required to meet MD.
10. Technology Proficiency: Proficiency in office software scheduling tools and communication platforms to effectively manage and streamline the MDs tasks.
11. Personal Assistance: Occasionally providing personal assistance to the MD such as managing personal appointments and errands. Runner boys will be appointed to you for errands. ExampleMovie tickets dinner reservation house repair works etc.
12. Relationship Building: Building a strong working relationship with the MD to understand their preferences work style and priorities. EA has to be the voice of MD in doing what MD wants and also required to coordinate with all teams like Sales Operations Finance etc and Cooperate amically everytime and all the time and Report back to MD.
13. Adaptability: Being flexible and adaptable to changing priorities as the needs and demands on the MD can evolve rapidly.
14. Project Support: Assisting with special projects initiatives and strategic planning efforts that the MD is involved in like sales operations finance etc and cooperate amicably with everyone every time and all the time and report back to MD.
management,communication,assistants
Employment Type
Full Time
Key Skills
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