Executive Assistant For Active Pooling

DISCLAIMER: This job posting is intended for active pooling of candidates who will become part of our talent pool. Your qualifications will be assessed against both current and future job openings. Should your application align with a role that corresponds to your skills and experience and an opportunity arises our recruitment team will reach out to you immediately. Please note that this does not guarantee immediate placement or contact.


Responsibilities

• Act as the point of contact among executives employees clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos emails presentations reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• 2 years work experience as an Executive Assistant Personal Assistant or similar role
• Excellent MS Office knowledge and Google Workspace
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. ecalendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree