Executive Assistant Finance

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

• Provide executive administrative support to VP Corporate Controller manage CC calendar across time zones filtering requests for internal & external commitments
• Plan coordinate and execute all types of meetings and events including complex executive meetings.
• Being able to shift and reprioritize with constantly changing demands exercise discretion in committing time and evaluating needs
• Provide travel planning support for both domestic and international travel including booking air travel hotel ground transportation and other travel coordination
• Coordinate special projects including events and allhands meetings including meeting logistics communications and PowerPoint presentations
• Owner of leadership meeting agenda minutetaking and holding action owners accountable
• Partner closely with our Operations and Strategy team to deliver bestinclass support to CC Maintain
• internal team process governance; find opportunities for efficiency improvements within the organization and initiate or facilitate improvements
• Support new hires contractors and employees onboarding working with Facilities Ops and Strategy and IT to arrange seating equipment and other planning
• Build and maintain collaboration and close partnership with leadership team ops and strategy teams cross functional teams and Executive Assistants
• Maintain organization charts and other departmentwide support
• Process business expense reimbursement requests and invoices; own monthly accruals PO process and expense monitoring; handle group memberships to professional organizations
• Maintain various records and documents for the CC. Handle printing/mail packages/copying filing and email/messages as required
• Regularly collaborate with crossfunctional Administrative & Executive Assistants and provide back up
• Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time including supporting other Executives as needed

Requirements:

• Well organized and detailed oriented with demonstrated experience as an Executive Assistant (46 years) or similar which directly applies to the requirements above
• Experience interacting with staff at all levels in a fastpaced highpressured environment
• Proactive resourceful and efficient with a high level of professionalism handle confidential information with integrity and exercise discretion
• Energetic positive proactive collaborative and cando demeanor in a fastpaced global environment;
• Exceptional ability to prioritize conflicting demands and make decisions with little direction Excellent communication (written and verbal) and timely followthrough
• Ability to work in a complex matrix organization
• Evidence of cross regional collaboration and partner relationships
• Exceptional scheduling abilities and advanced use of Microsoft Office tools
• Be flexible and adjust to the needs of the business and changing priorities
• Be forward looking and planned in approaches
• Community building mentality

For a confidential discussion or to find out more contact Nitin Kuntiya on (909)or apply now.