Executive Assistant and Business Office Manager

About us

The AfricanAmerican Chamber of Commerce of PA NJ and DE (AACC) is the leading advocate for minorityowned businesses in the Delaware Valley and Southeastern Pennsylvania. The AACC enhances the growth and effectiveness of AfricanAmericanowned businesses by working within the community to improve economic conditions; furthering businesses interests by serving as convener and influencer in government; and providing programming and facilitating partnerships that help members access needed resources.

Job Title: Executive Assistant

Reports to: President and Chief Executive Officer

Overview:

The AfricanAmerican Chamber of Commerce of PA NJ and DE (AACC) is the leading advocate for minorityowned business in the Delaware Valley and Southeastern Pennsylvania. The AACC enhances the growth and effectiveness of AfricanAmericanowned businesses by working within the community to improve economic conditions; furthering businesses interests by serving as convener and influencer in government; and providing programming and facilitating partnerships that help members access needed resources.

The Executive Assistant reports directly to and works closely with the CEO. The Executive Assistant is responsible for supporting the CEO through a combination of project management writing and editing research and communications. The role will work handandhand with the CEO to ensure strategic and operational success.

Physical Demands

Must be able to remain in a stationary position for extended periods of time operating a computer and other office productivity devices such as a calculator telephone and copy machine. Must be able to adapt to high pace environments occasionally moving/lifting lightweight equipment and other work related objects up to 25lbs. May have to work late nights weekends and in outdoor weather.

Environmental Elements

Employees work in an office environment with moderate noise levels controlled temperature conditions and no direct exposure to hazardous physical substances.

Additional Information

AACC is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status familial status genetic information or domestic or sexual violence victim status.

Requirements

Responsibilities of this role contribute to the capacity and preparedness of the President/ CEO and is vital to the success of the organization.

Strategic Support:

• Manage special projects for the President/CEO
  
• Liaise between the Board of Directors Board Committees and President/CEO
  
• Design and deliver pre and post meeting/event briefings and follow up in support of President/CEO external interactions
  
• Prepare President/CEO for all meetings and presentations through managing meeting preparation drafting minutes and spearheading follow up with stakeholders
  
• Design slides conduct research draft content manage logistics and analyze feedback for all AACC presentations
  
• Prepare President/CEO for speaking engagements including dayof logistics draft of talking points research based Q & A responses and support for social media
  
• Participate in meetings task forces and working groups both internally and externally
  
• Conduct and assemble research assist with program development and monitoring and generate ideas on a variety of topics including policy issues and business trends
  
• Draft and edit various documents including internal/external correspondence
  
• Manage the President/CEO s schedule to ensure proper preparation and prioritization
  

Administrative Management:

• Facilitate the flow of emails and telephone communications
  
• Log file and communicate updates to Accounts Receivables and Account Payables
  
• Manage data entry and data maintenance needs of AACC customer relationship management tool
  
• Communicate membership status to new members entering renewal phase
  
• Serve as facilitator of cohesive communications between AACC staff and consultants
  

Ideal Candidate Traits

• Demonstrate an interest in and aptitude for handling a wide variety of responsibilities at varying levels of complexity
  
• Demonstrate flexibility and a positive serviceoriented mindset
  
• Proven track record of the ability to multitask complex projects with a fierce attention to detail
  
• Keep a pulse on work happening across the organization to serve as a hub for information and to actively make connections
  
• Has a longterm commitment to the success of African American businesses and community in a tristate region
  
• Able to work independently and collaboratively with other leadership positions within the organization to achieve the financial operational and administrative goals of the practice.
  

Qualifications:

• Excellent written oral and interpersonal skills
  
• Excellent research analytical planning and organizational skills
  
• Ability to work independently exercise professional judgment and have discretion
  
• Easily learns project management and operational systems
  
• Teamoriented and flexible
  
• Proficient in Microsoft Office and Gsuite applications equivalent to Word Excel PowerPoint Forms Drive Calendar etc
  
• CRM experience preferred
  
• General Bookkeeping
  
• Support the mission vision and values of the AACC
  

Benefits

Job Type: Fulltime

Benefits:

• 401(k)
  
• Dental insurance
  
• Health insurance
  
• Life insurance
  
• Paid time off
  
• Vision insurance
  

Schedule:

• 8 hour shift
  
• Day shift
  

Work Location:

In person

Responsibilities of this role contribute to the capacity, and preparedness of the President/ CEO, and is vital to the success of the organization. Strategic Support: Manage special projects for the President/CEO Liaise between the Board of Directors, Board Committees, and President/CEO Design and deliver pre and post meeting/event briefings and follow up in support of President/CEO external interactions Prepare President/CEO for all meetings and presentations through managing meeting preparation drafting minutes, and spearheading follow up with stakeholders Design slides, conduct research, draft content, manage logistics, and analyze feedback for all AACC presentations Prepare President/CEO for speaking engagements including day-of logistics, draft of talking points, research based Q & A responses, and support for social media Participate in meetings, task forces, and working groups both internally and externally Conduct and assemble research, assist with program development and monitoring, and generate ideas on a variety of topics, including policy issues and business trends Draft and edit various documents including internal/external correspondence Manage the President/CEO s schedule to ensure proper preparation and prioritization Administrative Management: Facilitate the flow of emails and telephone communications Log, file, and communicate updates to Accounts Receivables and Account Payables Manage data entry and data maintenance needs of AACC customer relationship management tool Communicate membership status to new members entering renewal phase Serve as facilitator of cohesive communications between AACC staff and consultants Ideal Candidate Traits Demonstrate an interest in and aptitude for handling a wide variety of responsibilities, at varying levels of complexity Demonstrate flexibility and a positive, service-oriented mindset Proven track record of the ability to multitask complex projects with a fierce attention to detail Keep a pulse on work happening across the organization to serve as a hub for information and to actively make connections Has a long-term commitment to the success of African American businesses and community in a tri-state region Able to work independently and collaboratively with other leadership positions within the organization to achieve the financial, operational, and administrative goals of the practice. Qualifications: Excellent written, oral and interpersonal skills Excellent research, analytical, planning, and organizational skills Ability to work independently, exercise professional judgment, and have discretion Easily learns project management and operational systems Team-oriented and flexible Proficient in Microsoft Office and G-suite applications equivalent to Word, Excel, PowerPoint, Forms, Drive, Calendar, etc CRM experience preferred General Bookkeeping Support the mission, vision, and values of the AACC