Events Coordinator

Work Schedule:

• • Full Time MondayFriday
  • Must be available to occasionally work evenings and weekends

Travel Requirements:

• • Travel domestically and globally up to 25%

Responsibilities

The ideal candidate for this role demonstrates impeccable organization logistics implementation capabilities a professional communication style and demonstrable followthrough.

• • Assist in the planning and execution of experiential events including industry tentpole trade shows product launches internal alignment summits partner demo experiences and more
  • Provide overall program management and logistics support including: support stakeholder meetings create briefing documents and surveys maintain uptodate status documents manage scheduling liaise with vendors manage contract workflows and expenses build scheduling tools oversee creative delivery and swag production.
  • Stay uptodate with industry trends and communicate fun interesting event ideas to the Experiential Marketing Team
  • Effectively manage and prioritize competing asks intake feedback and direction and manage tasks per deadlines
  • Proficiency with Microsoft Suite (Outlook Word Teams Excel PowerPoint)
  • Aptitude to learn tools and platforms (this role will be hands on with Smartsheet Airtable Miro event registration platforms Concur and survey tools).

Experience:

Applicants should possess integrity pride in their work and outstanding interpersonal skills. Collaboration in a noego rollupyoursleeves approach is critical; we live and breathe one team one dream as we break down and navigate complex issues together

Other necessary qualities are:

• • Experience in events customer service and/or hospitality; we say this but attitude and logistics/organizational skills are most critical please apply even if Marketing or Communications was not your major!
  • Comfort in highpressure highvisibility moments and an ability to stay calm and solution/actionoriented in those moments
  • Passionate about events experiential and/or guest experience
  • Desire to learn grow and push the boundaries
  • Selfstarter with a positive and solutionoriented demeanor

Requirements:

* LOCAL San Francisco candidates only who can be onsite at the 1275 Market San Francisco office as needed at least once a week

* Length of Assignment: Initial 12 months but possibility of extension depending on performance and team fit

* Travel expected both local and global up to 25% manager cannot say where exactly will depend on marketing priorities over the course of the year. All approved expenses can be reimbursed.

* Will be on 9/80 schedule but should be flexible depending on the events on the calendar must also be available to occasionally work evenings and weekends. If the candidate cannot commit to this they should not be considered/submitted to this req.

* Team is global so there will be times this role will have meetings with APAC or EMEA.

NOTES:

• • The Experiential Marketing team handles all largescale events ex. CES and partnership concerts (5000 attendee Imagine Dragons concert in 2023). They get to do all the cool stuff because they can experiment and hold demos of new technology during events.
  • Very much a one team one dream team. Looking for someone who is team oriented without ego and willing to do all reasonable tasks to ensure the events are successful. All handson deck all the time.
  • Not a typical 95 schedule team as is typical with the events industry there is an ebb and flow of schedule depending on the events that are being supported
  • Able to multitask and be extremely detail oriented
    • A lot of budgeting and billing and managing contracts and vendors; organized and able to follow up on tasks without being prompted to
  • Candidate should be available to work between Christmas and New Years as that is CES preparation time which is a major event for company.
  • Entry level position:
    • Manager open to candidates who have the right skill set but looking to change careers.
    • Manager would love to see candidates who have worked in the service industry with some type of event experience as they can work well in highpressure high stress jobs. Able to stay calm and make good decisions under pressure; knowledgeable with how to handle people.
  • Possible fit previous experience as Events Coordinator or similar
  • Manager looking for candidates who are detail oriented and organized have excitement to learn have a positive attitude and willing to do the work for positive gains.