Event Cordinator

1. Event Planning:

• Collaborate with clients or stakeholders to understand event requirements objectives and budget constraints.
• Develop event concepts themes and timelines based on client specifications and target audience.

1. Vendor Management:

• Source and negotiate contracts with venues suppliers vendors and service providers ensuring quality and costeffectiveness.
• Coordinate with vendors for services such as catering audiovisual equipment decorations and transportation.

1. Logistics Coordination:

• Coordinate logistical aspects of events including venue selection layout design seating arrangements and equipment setup.
• Manage event timelines and schedules to ensure all activities are executed smoothly and on time.

1. Participant Engagement:

• Communicate event details and logistics to participants exhibitors sponsors and other stakeholders.
• Provide support and assistance to attendees before during and after the event addressing inquiries and resolving issues as needed.

1. Marketing and Promotion:

• Assist with event marketing and promotion efforts including creating promotional materials managing social media campaigns and coordinating media coverage.
• Work closely with marketing teams to ensure consistent branding and messaging across all event communications.

1. OnSite Management:

• Oversee onsite event operations including registration guest checkin and coordination of event staff and volunteers.
• Address any issues or emergencies that arise during the event ensuring a quick and effective resolution.

• Bachelors degree in Event Management Hospitality Marketing or related field.
• Proven experience in event planning and coordination preferably in a similar industry or setting.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal abilities with a customerfocused approach.
• Detailoriented with strong problemsolving and decisionmaking skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours including evenings and weekends as required by event schedules.

• Certification in Event Management or related field.
• Experience working with event planning software or tools.
• Knowledge of current trends and best practices in the event industry.

event planning,management,timelines,schedules,campaigns