Event Coordinator
Event Coordinator
Posted on :
13-02-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2530666
Collaborate with clients to understand their event objectives requirements and budget constraints.
Develop event plans timelines and budgets ensuring all details are accounted for.
Research and secure event venues vendors and suppliers.
Coordinate logistics such as transportation accommodations and catering.
Develop and maintain relationships with vendors and negotiate contracts.
Oversee all aspects of event setup including decorations equipment and signage.
Coordinate with vendors and staff to ensure timely delivery and setup of all event elements.
Manage event staff volunteers and contractors assigning duties and providing guidance as needed.
Troubleshoot any issues that arise during the event and implement solutions in realtime.
Ensure that events run according to schedule and meet quality standards.
Serve as the main point of contact for clients throughout the event planning process.
Provide regular updates to clients on the status of their events and address any concerns or changes.
Communicate event details and requirements to internal teams and external partners.
Manage client expectations and ensure their satisfaction with the event outcome.
Conduct postevent evaluations to assess the success of the event and identify areas for improvement.
Compile feedback from clients vendors and attendees to inform future event planning efforts.
Prepare event summaries reports and invoices for clients and internal stakeholders.
Maintain records of event planning activities and expenditures for future reference.
Qualifications:
Bachelors degree in hospitality management event planning marketing or related field (preferred).
Proven experience in event planning and coordination preferably in a similar role.
Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
Excellent communication and interpersonal skills with the ability to work effectively with diverse stakeholders.
Detailoriented and resourceful with a creative mindset and problemsolving abilities.
Proficiency in event management software and Microsoft Office suite.
Flexibility to work evenings weekends and holidays as required by event schedules.
Additional Requirements
Valid drivers license and access to reliable transportation.
Ability to lift and carry heavy objects and work in a fastpaced environment.
Willingness to travel to event locations as needed.
marketing activation,event planning,management,communication
Employment Type
Full Time
Key Skills
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