Job Title: Customer Service Representative
Location: Atlanta GA 30341/ Tampa FL 33634 (Onsite)
Duration: Contract To Hire
Experience: 13 Years
Job Description/Role Purpose:
***The purpose of the role is to provide effective technical support to the process and actively resolve client issues directly or through timely escalation to meet process SLAs.***
Do:
- Support process by managing transactions as per required quality standards.
- Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner
- Document all pertinent end user identification information including name department contact information and nature of problem or issue.
- Update own availability in the RAVE system to ensure productivity of the process.
- Record track and document all queries received problem solving steps taken and total successful and unsuccessful resolutions.
- Follow standard processes and procedures to resolve all client queries.
- Resolve client queries as per the SLAs defined in the contract.
- Access and maintain internal knowledge bases resources and frequently asked questions to aid in and provide effective problem resolution to clients.
- Identify and learn appropriate product details to facilitate better client interaction and troubleshooting.
- Document and analyze call logs to spot most occurring trends to prevent future problems.
- Maintain and update selfhelp documents for customers to speed up resolution time.
- Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution.
- Ensure all product information and disclosures are given to clients before and after the call/email requests.
- Avoids legal challenges by complying with service agreements.
- Deliver excellent customer service through effective diagnosis and troubleshooting of client queries.
- Provide product support and resolution to clients by performing a question diagnosis while guiding users through stepbystep solutions.
- Assist clients with navigating around product menus and facilitate better understanding of product features.
- Troubleshoot all client queries in a userfriendly courteous and professional manner.
- Maintain logs and records of all customer queries as per the standard procedures and guidelines.
- Accurately process and record all incoming call and email using the designated tracking software.
- Offer alternative solutions to clients (where appropriate) with the objective of retaining customers and clients business.
- Organize ideas and effectively communicate oral messages appropriate to listeners and situations.
- Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract /SLAs.
- Build capability to ensure operational excellence and maintain superior customer service levels of the existing account.
- Undertake product trainings to stay current with product features changes and updates
- Enroll in product specific and any other trainings per client requirements/recommendations
- Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client
- Update job knowledge by participating in selflearning opportunities and maintaining personal networks.
Functional Competencies/ Skill:
- Process Knowledge Knowledge of assigned process tools and systems Foundation to Competent.
Competency Levels Foundation:
- Knowledgeable about the competency requirements. Demonstrates (in parts) frequently with minimal support and guidance.
Competent:
- Consistently demonstrates the full range of the competency without guidance. Extends the competency to difficult and unknown situations as well.
Expert:
- Applies the competency in all situations and is serves as a guide to others as well.
Master:
- Coaches others and builds organizational capability in the competency area. Serves as a key resource for that competency and is recognized within the entire organization.
Behavioral Competencies :
- Collaborative working
- Problem solving and decision making
- Attention to Detail
- Execution Excellence
- Client (Internal) Centricity
- Effective Communication
Deliver:
No. | Performance Parameter | Measure |
1. | Process | No. of cases resolved per day compliance to process and quality standards meeting process level SLAs Pulse score Customer feedback. |
2. | Self Management | Productivity efficiency absenteeism Training Hours No of technical training completed. |