Company Secretary 12 Months Contract

Business Strategy Leadership

• Participate in developing Strategy through participating in the
  

  strategy workshops and interventions providing input and feedback and submitting relevant strategic input and documentation required for the final strategy by the agreed deadline.
  

• Participate in developing the Annual Performance Plan (APP) and business plans that are aligned with the Strategy and Mandate through participating in the workshops and interventions providing input and feedback and submitting relevant input and documentation required for the final approved plan by the agreed deadline
  

• Communicate the APP and business plans with all relevant employees and stakeholders through formal and informal discussions and presentations by the agreed deadline
  

• Manage policies and procedures are updated annually in line with the policy deadlines by scheduling the policy review deadlines coordinating that policies are reviewed and updated versions are presented identifying opportunities for improvement coordinating that policies are updated and approved by the Council annually
  

• Manage that the Corporate Governance policies are reviewed and updated annually by reviewing updating and submitting for approval by Council within the policy review deadline annually
  

• Manage that corporate governance and Council risks are managed by identifying risks placing them on the risk register developing and implementing mitigation strategies and managing that risks are monitored on an ongoing basis and reported on quarterly
  

• Resolve challenges hindering or threatening the successful achievement of the corporate governance objectives through identifying the challenges diagnosing the issues addressing the issues and resolving daily and monthly
  

• Advise the Council members and EXCO collectively and individually about how to fulfil their fiduciary duties
  

  Corporate Governance
  

• Facilitate the conclusion of the shareholder compact by engaging with
  

  the shareholder drafting a compact engaging with the shareholder and
  

  finalising the compact as required
  

• Research and maintain knowledge and expertise on related company
  

  and governance legislation and requirements by tracking legislation changes participating in relevant forums and engaging with relevant stakeholders monthly
  

• Manage that Council and SubCommittees are fully updated and educated on relevant legislation and amendments by developing
  

communications distributing to Council and its SubCommittees and coordinating training sessions as required and within agreed SLA
Provide legal advice to the Board its Committees and Exco in the execution of their responsibilities

Advise and track progress on Council and SubCommittees structural and governance compliance requirements and decisions by participating in Council discussions and relevant fora tracking actions listed on minutes and providing feedback as required

Develop review and maintain corporate governance policies and procedures (including but not limited to the Council Charter Limits of Authority and relevant Terms of Reference of the Council and Sub Committee s) at required standard and within deadline

Manage that all Council and its SubCommittees decisions and actions are compliantly made and recorded by implementing relevant support structures and managing that appropriate quality and standards of support are provided as required

Facilitate effective relationships and communication between the Council Executive Management Parliament and the Department by facilitating effective information sharing sessions and coordinating that messages transferred are consistent and accurate as required

Identify and escalate potential corporate governance risks by evaluating corporate governance practice engaging participating and researching governance fora and information and escalating as per approved procedure within agreed turnaround time

Report on compliance by reviewing compliance in line with the standards drafting the reports and submitting for approval identifying anomalies and implementing corrective action quarterly
Coordinate the Council performance evaluation process by preparing documentation communicating with Council members tracking completion collating reviews analysing information and drafting a report for discussion annually

Provide expert advice to the Council on company governance ethics and compliance requirements in accordance with statutory and regulatory governance
Act as a compliance and ethics officer on compliance matters.

Council and SubCommittee Administration and Support

• Draft terms of reference for the Council and Subcommittees by
  

  reviewing good practices drafting documents tabling for discussion
  

  implementing amendments and finalising as required
  

• Develop update and conduct Council induction for new Council and
  

  SubCommittee Members by scheduling conducting and checking for
  

  understanding and application as required
  

• Annually develop update and implement an approved Council and Sub
  

  Committees Administration Framework (with attached templates) to facilitate compliant administration practices including but not limited to:
  

o Council and SubCommittees packs

• Manage that Council and SubCommittees Administration is completed on time and to standard for all Council and Council SubCommittee meetings
  

• Manage that Council and SubCommittees decisions and actions are documented communicated (when applicable) and tracked in the approved method and within the agreed SLA
  

• Manage that all Council and Council SubCommittee documents are stored and managed according to the required security standards by monitoring filing and general document management monthly
  

• Maintain the contracts resolutions and master files by creating the files categorising and storing documents in the files tracking documents and updating files monthly and as required
  

• Manage that Council and Council SubCommittee meetings are scheduled coordinated travel is arranged and meetings are conducted within compliant and approved timelines
  

• Manage the Council and SubCommittees budget by tracking and expenditure and addressing noncompliance within defined procedure and timelines
  

  Compliance Management
  

• Compile a Compliance Framework
  

• Manage the implementation of compliance within established policies
  

  systems procedures processes and practices
  

• Provide advice and assistance to others in order to ensure their
  

  compliance with policy and governance procedures
  

• Monitor and Identify areas of noncompliance and implement corrective
  

  action
  

• Monitor all legislative regulatory and corporate governance
  

  developments that might affect the operations and ensure that
  

  the Council is fully briefed on these
  

• Ensure compliance with all statutory and regulatory requirements
  

• Compile update and manage a comprehensive policy register
  

• Develop and distribute Delegations of Authority providing advice
  

  regarding its content
  

• Monitor that the correct procedures are followed during the appointment
  

  of Council members by the Minister
  

• Develop and implement a Board and Board Committee induction
  

  training
  

• Ensure communication of Board decisions and monitor progress in so
  

  far as communication to staff and management
  

• Coordinate Annual performance evaluation of the CEO and annual
  

  evaluation of Council and Council members
  

• Manage all Council payments
  

• Ensure that Council personnel files are updated and well maintained
  

Post Graduate Degree in law or Equivalent (NQF 8)