Company Secretarial Assistant

Collinson Group is a global leader in driving loyalty and engagement for many of the worlds largest companies. Predominantly through the provision of travel related benefits within a market leading digital travel ecosystem. The group offers a unique blend of industry and sector specialists who together provide marketleading experience in delivering products and services across four core capabilities: Loyalty Lifestyle Benefits and Insurance.

The group provides unrivalled insight and expertise around affluent consumers and frequent travellers creating and delivering products and services now accessible to over 400m end consumers.

We have more than 25 years experience with 28 global locations servicing over 800 clients in 170 countries employing 1800 people.

We have been bringing innovation to the market since inception from launching the first independent global VIP lounge access Programme Priority Pass to being the first to sell direct travel insurance in the UK through Columbus Direct and creating the first loyalty agency of its kind in the travel sector with ICLP. Today we still invest heavily in innovation to ensure that we continue to deliver superior customer experiences.

Key clients include: Visa Mastercard American Express Cathay Pacific British Airways LATAM Flying Blue Accor EasyJet HSBC Chase HDFC.

Our mission is focused on doing good beyond profit which for us means we seek out opportunities for our people to share in our success and that we give back to the communities and people within which we work.

Never short of ambition the success of our business is delivered through the diverse and talented team of over 1800 colleagues globally.

Purpose of the job

As Company Secretarial Assistant you will play a crucial role in ensuring the smooth operation of The Collinson Group. This will include maintaining statutory books handling filings with Companies House and ensuring compliance with legal requirements. You will also assist with Know Your Customer requests the company structure chart preparation of company annual reports and minuting board and committee meetings.

You will be working with the Company Secretary and Governance Manager supporting our Board(s) and senior managers and liaising with global company secretarial leads. This role provides exposure to all business areas and sensitive commercial discussions. It requires an organised and processoriented individual with good attention to detail and excellent communication skills. This role would suit a pragmatic flexible individual who is interested in building a company secretarial and governance career in a busy and complex organisation.

Key Responsibilities

• Maintain statutory records including registers of members directors and secretaries.
• Update and manage statutory information held within company secretarial software (Diligent).
• Maintain Group structure chart and information.
• Draft resolutions and lodge required forms and annual returns with Companies House.
• Attend to KYC and due diligence information requests including collaborating with business development teams on Requests for Proposals (RFPs) and key projects.
• Coordinate Directors Year End Declarations maintenance of the Conflicts of Interest register letters of support and undertaking.
• Coordinate the approvals and filing of the annual reports and accounts (UK entities).
• Filing of Dormant Company Accounts.
• Develop and manage systems that ensure the company complies with our Governance Playbook / Collinson Governance Code.
• Ensure policies are kept up to date and approved by the relevant body/individual. Support policy implementation.
• Manage governance communications information and resources on our intranet.
• Organise subsidiary Board and Committee meetings as required.
• Maintain subsidiary Board terms of reference board effectiveness and director training.
• Prepare agendas and papers for board and committee meetings take minutes and follow up on action points.
• Monitor changes in relevant legislation and the regulatory environment.
• Liaise with global company secretarial leads.
• Liaise with external advisers such as lawyers and auditors as well as clients.

Knowledge skills and experience required

Essential:

• Knowledge of the requirements and scope of a company secretarial department.
• Strong organisational and communication skills.
• Adept at working collaboratively.

Desirable:

• Knowledge and experience using Diligent Entities.
• Experience of supporting boards and committees including minute writing and agenda management.
• Relevant Degree / Equivalent Experience / Part or Fully Qualified CGI.

Collinson is an equal opportunity employer and welcomes differences in all their forms including: colour race ethnicity gender identity sexual orientation neurodivergence family status age individuals with disabilities and people from all backgrounds cultures and experiences as we strongly believe this contributes to our ongoing success.

We are focused on continually evolving our purpose driven high performing culture providing an environment where our people have the opportunity to achieve their full potential and do interesting and meaningful work. Our company values are: Act smarter Do the right thing One team and Be insight led. These help guide everything we do internally in terms of how we think act and interact right through to how we deliver value to our customers and clients.

In your application please feel free to note which pronouns you use (For example she/her/hers he/him/his they/them/theirs etc).

If you need any extra support throughout the interview process then please email us at

We also have our very own Beacons (Domestic Abuse Advisors) supporting within each of our global offices. Our Beacons will be your point of contact if you or someone you know needs support.