Catholic Religious Education Coordinator

The Successful Candidate will be 1099 contractor with MMI and will be responsibility for the following:

Provide and direct a program of religious education for the Joint Base McGuire

DixLakehurst assigned Catholic Chaplain. A successful program will meet the needs of the

Catholic community in accordance with the Wing Chaplain Catholic Chaplain and the goals

agreed upon at the annual Catholic planning meeting including the number of people involved.

Specific Duties include:

(a) Assess needs for the Catholic Religious Education program in conjunction with the Catholic

Chaplain using the Doing Global Ministry process or its successors.

(b) Advise the Catholic Chaplain of matters concerning the Religious Education program.

Occasionally during the year Religious Education programs may not meet. These exceptions

will be approved by the Catholic Chaplain.

(c) Assist in the development execution and tracking of a 12month calendar of Religious

Education events matching the fiscal year (FY). Submit the upcoming FY Religious Education

calendar draft to the Catholic Chaplain no later than (NLT) by 1 April.

(d) Provide feedback to the Catholic Chaplain of the Chapel Tithes and Offerings Fund (CTOF)

Catholic Religious Education budget by providing program insight. Suggestions will be

submitted NLT 1 May of each calendar year.

(e ) Program will be evaluated based on meeting Religious Education needs of the community

participant satisfaction volunteer feedback and through overall quality evaluation by the

Catholic Chaplain. The contractor will not be supervised by the Government but the quality of

the program will be evaluated. A successful program will meet 90% of chapel goals have

participant satisfaction of over 85% positive volunteer feedback of over 85% positive and

overall quality of at least 90% positive as rated by the Catholic Chaplain.

(f) For programs involving other chapel faith groups contractor will work with the respective

Religious Education Directors in accomplishing the goals of the Religious Education program.

(g) Actively participate in Catholic chapel programs by attending each service at least once every

quarter getting to know congregants and participating in chapelwide events.

(h) Provide direct and supervise regular Religious Education opportunities; to include Adult Religious

Education Rite of Christian Initiation of Adults (RCIA) Rite of Christian Initiation of Children

(RCIC) Confraternity of Christian Doctrine (CCD) classes Sacramental Education for First

Communion First Reconciliation Adult Confirmation and Childrens Church.

(i)Provide and administer a weekly CCD program for preschool through adult during the designated

Religious Education time from September through June. The Religious Education program

occurs at the time and place designated by the Catholic Chaplain in conjunction with the Joint

Base Senior Chaplain or his/her designee. The program introduces basic Catechetical doctrine

using classes for children from preschool through high school organized by grade.

(j)Prepare regular meetings for the parents of children involved in Sacramental preparation in

conjunction with and under direction of the Catholic Chaplain. Plan and direct all sacramental

preparation meetings retreats and additional sacramental preparation for schoolaged children.

Prepare all materials for the sacramental education program. Program will meet the needs of the

priest or bishop conferring the sacrament.

(k)Work closely with the Catholic Chaplain to ensure preparation of sacraments for Religious

Education.

(l)Recommend Catholic Religious Education curriculum for procurement at least sixty (60) days

prior to the start of the Religious Education program in September. Selection will be made in

conjunction with the Catholic Chaplain to meet the goals of the Catholic program.

(m)Provide registration activities in August and September for those participating in the program.

(n)Participate in basewide events to publicize the chapel programs.

(o)Be present for or arrange for a responsible volunteer to be present during Religious Education

classes and at least onehalf hour before classes begin and present until classes are over and the

area is cleared.

(p)Visit each class at least once a quarter or as requested by volunteer teachers.

(q)Coordinate classroom administrative and audiovisual support requirements for all Religious

Education volunteers. Ensure all classes are staffed securing the services of substitute teachers

as needed. Recruit all necessary teachers and helpers NLT two weeks prior to the start of

classes.

(r) Maintain current/potential roster of teacher/staff/substitute volunteer names addresses phone

numbers and email addresses.

(s) Care for volunteers and program participants through recruiting training volunteer

recognition and administrative care.

(t) Recruit volunteer teachers substitutes and other necessary staff; train teachers and substitutes;

and provide workshops as required. Volunteers must be recruited in time (6 months prior) for

background checks to be completed. Ensure volunteers are mature responsible and properly

prepared for leadership positions. Ensure all volunteers working with youth below 18 years of

age receive an Installation background check as described in DoDAI 1402.5 Background

checks on individuals in DoD child care services programs and local operating procedures.

Detail background checks if required will be conducted at government expense. All volunteers

must submit Installation Records Check (IRC) Installation Background check annually to

Religious Education Contractor. IRCs must be completed before teaching in the program.

(u) Provide orientation for new volunteers in facilities funding religious education policies and

available resources.

(v) Schedule and coordinate to have the Director of Faith Formation of the Archdiocese for the

Military Services (AMS) United States of America (USA) provide Catechetical

Certification/Catechetical Methodology Course & Family Faith Assessment training for

volunteer teachers at the Dix Chapel location every August at least two weeks prior to the start

of the Religious Education classes.

(w) Register volunteer teachers onto the AMS USA Family Faith Assessment online resource.

(x)Plan organize and direct one event to honor and recognize the Religious Education volunteer

staff during the year. Minimum volunteer recognition is one event per school year and may be

in conjunction with other chapel events or Religious Education celebrations.

(y) Ensure that registrations to include the names of children and volunteers are forwarded to

the Catholic Chaplain or designee each semester.

(z) Ensure sacramental certificates are obtained for all Religious Education students preparing to

receive sacraments within the Religious Education year in CCD RCIA RCIC and Adult

Religious Education and provide them to the Catholic Community Coordinator.

(aa) Ensure sponsor eligibility letters for sponsors of Confirmation candidates are obtained one

month prior to the Sacrament of Confirmation and provide them to the Catholic Community

Coordinator.

(ab) Establish and maintain the Religious Education resource program with a broad and orderly

assortment of visual aids object lessons multimedia support and general teaching aids to

enhance religious education effectiveness in all areas at the Joint Base McGuireDix

Lakehurst Chapel. Reproduce necessary Religious Education materials. Comply with

copyright laws.

(ac) Identify and report all instances of suspected child abuse and neglect of children to the

Chapel Superintendent and DoD Police in accordance with the Department of Defense and

Joint Base McGuire DixLakehurst policies and procedures. Chapel Operating Instruction

(HC OI) 523 Security Background Checks Air Force Policy Directive (AFPD) 521

Chaplain Service. Department of Defense Instruction (DODI 1402.5) Criminal History

Background Checks on Individuals in Child Care Services.

(ad) Prepare/distribute weekly teacher packets for each teacher to include all materials necessary

for class activities.

(ae) Plan and supervise special events including Vacation Bible School (VBS) Roman Catholic

Holiday celebrations/education and participation in communitywide events as noted at the

annual planning meeting faith group leader meetings and calendar.

(af) Plan and direct Advent and Lenten Special Events and services to educate families and the

entire Catholic community concerning the Catholic faith.

(ag) Plan and ensure the development of teacher training special adult education classes and

special seasonal events associated with the Christian calendar to include but not limited to:

Childrens Christmas programs Childrens Easter program and Annual Fall kickoff.

(ah) Maintain current Religious Education Continuity Binder(s) including but not limited to

Purchase Records Disbursement Requests Facility Requests After Action Reports

Calendars Curriculum Rosters Procedures and Training. Files will be accessible to the

Catholic Chaplain as well as provided for continuity purposes to the chapel staff.

(c) Comply with the mandatory training required for all contractors. Be responsible for maintaining

training records. Participate in chapel offsite training events. Participate in staff teambuilding

activities to enhance wholeperson wellness. Adhere to computer security requirements and usage.

(d) Participate in the preparation of MAJOR COMMAND and Wing directed inspections and briefings.

Develop policies pertinent to the Religious Education program in conjunction with the Catholic

Chaplain. Make these policies available upon request.

(e) Communicate clearly with volunteers students (adult and youth) parents chapel staff base

personnel and others as required. Communicate details of current and coming programs to teachers

helpers parents and students in writing as required. Communicate with parents/sponsors concerning

student absences or disciplinary problems in a timely manner. Consult with the Catholic Chaplain

about disciplinary problems. Bring any problems or issues to the attention of the Catholic Chaplain.

If the matter remains unresolved the Religious Education Coordinator will elevate the matter to the

Joint Base Senior Chaplain. Contractor will make every effort to solve matters at the lowest level. All

disagreements and problems will be solved directly with the person(s) involved.

(f) Dress and appearance during contract performance should be conservative and in good taste

appropriate to the level of the activity.

(g) Be able to maintain professional courteous relationships with Chaplain Corps staff other chapel

community contractors and chapel community participants.

(h) Attend and participate in chapel meetings as follows: Catholic Advisory Council (CAC) meetings as

a nonvoting advisor designated faith group leader meetings and weekly Chapel Staff meetings.

Additionally the Religious Education Coordinator will participate in the annual Catholic planning

meeting.

(i) Research and compile religious education statistical information in the form of charts graphs and

reports to be presented quarterly at the CAC meeting. Reports are to be submitted five duty days

prior by email to the Catholic Chaplain.

(j) Submit afteraction reports electronically to the Catholic Chaplain as required for each special

program within ten (10) calendar days of each event and for each semester of regular activities.

(k) Draft and produce publicity materials for Chapel Religious Education programs in a timely manner.

Materials will be submitted to Catholic Chaplain at least three duty days prior to deadlines for

publication submission etc. Advertise in the base community all Religious Education Programs.

(l) Take care of chapel facilities / equipment and spaces used. Prepare rooms prior to usage clean/return

rooms back to neutral and orderly state after usage prepare/return equipment and supplies each

week. Report room/building problems to facility manager or Non Commissioned Officer in Charge

(NCOIC) within one duty day. Follow up with Catholic Chaplain as necessary for unresolved issues.

Ensure that all facilities used are properly secured to include all doors and windows following the

conclusion of a program.

(m) Do not sign out any chapel property without permission of Chapel NCOIC. All equipment signed out

must be accounted for with AF 1297 Hand receipt and inspected prior to return for damages.

(n) Provide annual submission of facility request forms by deadline established by Chapel Facilities

Operating Instruction (OI) see staff member for OIs well as any onetime usage request forms as

soon as the need for facility space is known to the Catholic Coordinator for forwarding to the

appropriate Chaplain Assistant.

(o) Be responsible for keys provided by the government. For access to the facility during nonduty hours

as well as office access a key or keys will be provided. Keys shall be safeguarded and will not be

duplicated. All keys will be returned within three days of revocation of this contract. Contractor will

report any duplicated lost or misplaced keys to the government within one (1) hour of the discovery

of the occurrence to the Catholic Chaplain. Contractor will reimburse the government for

replacement of all locks or rekeying required as a result of keys being duplicated lost or misplaced

by Contractor or while under the responsibility of Contractor. Contractor will be responsible for

security of facilities and property made available by the government in conjunction with the

performance of this contract. Contractor will also employ accountability methods consistent with

Chapel Facility OI. Contractor must secure the facility as appropriate.

(p) Provide necessary planning and reporting as mandated by local policy/instruction MAJCOM

requirements and United States Air Force (USAF) requirements.

(q) Advise Catholic Chaplain when supplies and materials are needed place orders in accordance with

Joint Base McGuire Dix Lakehurst (JB MDL) CTOF OI.

(r) Complete appropriate monthly reports given by the second duty day of each month. All Religious

Education activities will be recorded.

(s) Contractor will participate in the planning process for the next years schedule budget and activities.

Specific timelines are identified in Parish Manual JB MDL Chapel OI 522 Chapel Tithes and

Offerings Fund and the Chapel Corps Accounting Center processes. In consultation with the

Catholic chaplain develop and submit the 12month annual planning calendar each April to be

reviewed at the annual CAC planning meeting to include summer events and the following Religious

Education year (SeptemberJune). Plan must be submitted for approval no less than two weeks prior

to the anticipated meeting date. Provide planning assistance for any Catholic program with a

Religious Education component (e.g. retreats seminars etc.).

(t) Assist in the development of annual CTOF budgets as directed by the Catholic Chaplain. Request

funds for the purchase of books materials equipment and supplemental services using the CTOF

request forms (provided by the chapel). Prepare funds and facility requests.

(u) Identify and prepare annual curriculum order library and supply requirements to the Catholic

Chaplain for approval and maintain an accurate and current inventory of all curriculum and resource

materials.

(v) The contractor will personally perform the services described above or coordinate performance by a

substitute of equal or higher proficiency who has been approved by the Catholic Chaplain. Submit

the names and qualifications of proposed subcontractors to the Catholic Chaplain for approval at

least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the

position as outlined in this Performance Work Statement (PWS). Contractor is responsible for

payment of substitute.

Qualifications

The contactor must have and on request provide proof of the following.

1) HighSchool Diploma or equivalent. Bachelors Degree in Education preferred.

2) Catechist Certification by the Archdiocese for Military Services to be presented prior to engagement.

3) Experience teaching coordinating or directing a Religious Education program in a

chapel/church setting with a minimum of 3 years experience.

4) Furnish a resume including academic and work related references. References should be of

recent employment (past three years).

5) Give evidence of skill in the use of computers and associated software via previous

experiences work history or volunteer history.

Have a willingness to work in the pluralistic environment of the Chaplain Corps. Have an ability to work

unsupervised in a fluid and sometimesstressful environment with staff and volunteers. Possess an ability to maintain healthy functional interpersonal relationships with coworkers and customers. Submit one letter of reference to show these attributes.

Place of Performance

The services stipulated in this Statement of Work shall be performed where Joint Base McGuire

DixLakehurst Chapel ministries are held. Office work space will be provided at the Dix Chapel

5240 New Jersey Avenue Joint Base McGuireDixLakehurst NJ 08640 or McGuire Chapel

2503 East Arnold Avenue Joint Base McGuireDixLakehurst NJ 08641.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidates good work and steadiness. Candidates who do not possess the specific attributes/qualifications in Qualifications above need not apply. This is a parttime position with compensation based on budget and the successful candidates experience and qualifications.

Apply directly at: (scroll down to JBMDL Chapel) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name title organization relationship to you email address (necessary field) and phone number. Depending on security software candidates are requested to monitor spam folders for further application communications from MMI.