Catholic Pastoral Life and Parish Coordinator

The successful candidate for this position will be a 1099 contractor with MMI and be responsible for the following:

1. GENERAL: This is a non-personnel services contract to provide Administrative Catholic

Pastoral Life Coordinator. The Government shall not exercise any supervision or control over the

contract service providers performing the services herein. Such contract service providers shall

be accountable solely to the Coordinator who, in turn is responsible to the Government.

All work shall be accomplished within the guidelines of the Roman Catholic Church, AMS

Priests Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain

Policies. The Coordinator shall provide the required services as indicated in this JOB DESCRIPTION. The

Coordinator shall abide by all Garrison Chaplain Memorandums of Understanding (MOU),

policies, rules, regulations, and bylaws, as well as applicable Army Regulations (ARs) governing

these services.

1.2 Background: The Coordinator shall provide administrative support to the Joint Base MyerHenderson

Hall (JBM-HH) Catholic population by assisting the Catholic Chaplain and Priest as

they conduct religious services as per the dictates of the Roman Catholic Church. The Coordinator

shall adhere to the policies defined for the Pastoral Care of Catholic Personnel as published by

Archdiocese for the Military Services (AMS) dated 20 August 2008.

1.3 Objectives: These Administrative Catholic Pastoral Life Coordinator support services

include coordination of the celebrations within the Liturgical Cycle, develop and maintain the

Catholic Community calendar, coordinate all volunteer activities, publicize religious events for

the Catholic Community, maintain the Catholic Community registration and census database,

prepare the Catholic weekly bulletin, and recommend, prepare, and track all purchase order

requests for religious supplies. This is a non-personal services contract.

1.4 Scope: The Coordinator shall provide administrative support to the JBM-HH

Catholic population by assisting the Catholic Chaplain and Priest as they conduct religious

services as per the dictates of the Roman Catholic Church. The Coordinator shall adhere to the policies

defined for the Pastoral Care of Catholic Personnel as published by Archdiocese for the

Military Services (AMS) dated 20 August 2008.

These support services include coordination of the celebrations within the Liturgical Cycle,

develop and maintain the Catholic Community calendar, coordinate all volunteer activities,

publicize religious events for the Catholic Community, maintain the Catholic Community

registration and census database, prepare the Catholic weekly bulletin, and recommend, prepare,

and track all purchase order requests for religious supplies. This is a non-personal services

contract.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12

months and up to four (4) 12-month option years at the Government s discretion.

2. Specific Tasks:

2.1. Basic Services. The coordinator shall provide services for Catholic Pastoral Life

Coordinator.

2.1.1 The Coordinator shall accommodate Liturgical Cycle Requirements. This is defined as a

denominationally specific administrative support required for each event or activity in the

Catholic Liturgical Year.

2.1.2 The Coordinator shall accommodate Catholic Community Calendar. This is defined as the

schedules and liturgical worship calendar of the Catholic community, incorporating weekly

updates projecting 4 weeks in advance.

2.1.3 The Coordinator shall accommodate Volunteer Coordination. The selection, tracking and

training of volunteers for Catholic events, both social and ecclesiastical.

2.1.4 The Coordinator shall accommodate Publicity Coordination. Publicity of advertisements and

information for the JBM-HH Catholic community programs.

2.1.5 The Coordinator shall accommodate Catholic Community Registration and Census. The

accurate registration of new parishioners and conduct of semi-annual congregational census.

2.1.6 The Coordinator shall accommodate Weekly Catholic Bulletin. Preparing and organizing the

input for the weekly bulletin provided for the Catholic Community.

2.1.7 The Coordinator shall accommodate Monitoring Purchase Recommendation of Supplies.

Prepare and submit a monthly list of materials, supplies and subscriptions recommended for

purchase to the Catholic Pastor for approval and further processing by government employees.

2.2. Task Heading.

Work performed by the Coordinator will be in support of the following weekly events: Sunday

Mass Schedule: Sunday Mass held at 9:00 am at Main Post Chapel.

2.2 Duties and Responsibilities Workload and Summary

2.2.1 Liturgical Cycle Requirements: The Coordinator shall coordinate denominationally specific

administrative support for Catholic Masses; special events in the liturgical year such as Advent,

Christmas, Lenten/Easter programs, holy days of obligation and special celebrations, which will

require additional and similar support below. The Coordinator shall coordinate the

denominationally administrative support as required for specific responsibilities identified below.

2.2.2 Catholic Community Calendar: The Coordinator shall maintain the constantly changing

Catholic Community calendar and resolve conflicts based upon prudent judgments governed by

intimate knowledge of Catholic priorities and common operating procedures. The Coordinator

shall coordinate with the Catholic Chaplain and solicit input from the Director of Religious

Education (DRE) and other parties to publish (via email, SMC Bulletin board and Facebook) the

JBM-HH RSO schedules and liturgical worship calendar of the Catholic community,

incorporating weekly updates projecting 4 weeks in advance. The Coordinator shall maintain the

calendar weekly provide the calendar to the COR monthly.

2.2.3 Volunteer Coordination: The Coordinator shall coordinate the selection and training of

volunteers for Catholic events, both social and ecclesiastical, (such as lector, servers, Eucharistic

ministers, ushers, money counters, Confraternity of Christian Doctrine (CCD) teachers,

fellowship after Sunday service), to ensure compliance in accordance with the Army Volunteer

Corps (AVC) Program. The Coordinator shall maintain the list of volunteers within the Catholic

Community/congregation, providing it at a minimum semiannually to the KO via the COR, and

shall assist the Pastor in the coordination of the Annual Volunteer Appreciation Luncheon to

ensure all religious volunteers receive an invitation. The Coordinator shall act as the Point of

Contact (POC) for the luncheon and shall maintain a list of all who attended.

2.2.4 Publicity Coordination: The Coordinator shall coordinate all advertisements and information

for the JBM-HH Catholic community programs. The Coordinator shall serve as the Catholic

resource person to the Public Affairs Office (PAO) and subordinates PAO staffs concerning the

publication of JBM-HH Catholic community issues and happenings. The Coordinator shall

coordinate and draft all public announcements and advertisements concerning religious,

educational, or social events in the JBM-HH Catholic community.

The Coordinator shall advertise and promote JBM-HH Catholic community program activities by

use of chapel bulletins, the post bulletin, bulletin boards, flyers the community newspaper, and

any other appropriate media and social media.

2.2.5 Catholic Community/Congregation Registration and Census database: The Coordinator shall

coordinate and maintain a database of parishioners. The Coordinator shall produce a semi-annual

consolidated census and shall observe the privacy regulations in its collection and main tenancy.

The census shall be provided to the KO via the COR within 6 months of contract award, and 6

months following that date. The Coordinator accomplishes this

registration by organizing and supervising semi-annual registration drives and by on-going

registration as needed throughout the year.

2.2.6 Weekly Catholic Bulletin and Catholic Community Administration: The Coordinator shall

prepare and organize the input for the weekly bulletin provided for the Catholic Community

NLT Wednesday of the current week. The Coordinator shall provide appropriate and pertinent

information in the weekly bulletins that resource the spiritual needs of the Catholic

Community/congregation to include correct order of service and liturgy, upcoming congregation

events and activities, and seasonal liturgical information and announcements submitted by the

Catholic Chaplain. Ensures the maintenance and quarterly distribution of the volunteer roster to

staff and designated recipients. Updates information to the Catholic Community roster for use by

the Catholic Chaplain and other designated individuals. Coordinates with the heads of various

Catholic Community ministries for bulletin announcements pertaining to such ministries. The

Coordinator shall be the POC for all items or activities to be entered into the bulletin and shall be

reviewed by the Catholic Chaplain.

AQL: NLT Wednesday of the current week

2.2.7 Monitoring Purchase Recommendation of Supplies: The Coordinator shall coordinate

liturgical law and religious requirements as well as the social needs of the Catholic Community

and shall conduct a continuous analysis of consumption of liturgical and other Catholic specific

supplies. Based upon the liturgical year, the Coordinator shall assemble, at least monthly, a list of

materials recommended for purchase which the Coordinator shall submit to the Catholic Pastor for

approval. The Coordinator shall be the POC for the ordering and renewal of all publications

subscriptions needed by Catholic Community groups or events. The Coordinator will maintain and

keep status of the Catholic requirements in the Command Master Religious Plan (CMRP) and

produce purchase order requests for all necessary purchases. Approval authority will be the

Catholic Pastor. The Coordinator is not a member of the Chaplaincy Program Budget Advisory

Committee (CPBAC).

2.2.8. Priest/Catholic Chaplain Collaboration: The Coordinator shall Collaborate with the Catholic

Chaplain in management of the Catholic Community Office on a weekly basis. These duties

include Coordinating for substitute priests to provide coverage for Masses. Coordinates and

prepares monthly Mass schedules by checking priest availability. Schedules community

members to attend Baptism classes; prepares packet (including bib, candle, and paperwork) for

each baptism and ensures it is at the respective chapel for the Baptism; prepares and files

Baptismal paperwork to the AMS within 3 workdays. Prepares and files all sacramental

paperwork to the AMS within 3 workdays. Facilitates current ministry mailing schedules for

liturgical ministers. Coordinates farewell appreciation for volunteers upon their transfer/move

out of the area.

2.2.9 Chapel Coordination Office Hours: The Coordinator shall establish a published office

hours during the week in coordination with the Catholic Chaplain. These office hours shall be

used to coordinate and respond to parishioner needs, scheduling, registration, parishioner

questions, volunteer coordination, as well as other JOB DESCRIPTION duties and requirements. It is expected

that these established office hours shall be in the realm of 5 hours per week and shall be during

the Chapel business hours.

2.2.10. Catholic Community Sacramental Administration: The Coordinator shall Prepare weekly

files Sacramental Records and other sacramental paperwork with AMS and the churches of

Baptism for Catholics at JBM-HH by the process provided by the Chaplain. Assists in the

preparation of AMS Quarterly Clergy reports. Updates Religious Education attendance Data as

provided by the DRE.

2.2.11. Special Projects: The Coordinator shall Coordinate monthly with the Catholic Chaplain in

preparing special programs, e.g., Semi-annual Penitential Services, priest meetings, fellowship

dinners etc. expected to not exceed five (5) projects a year.

2.2.12. Training. The Coordinator shall attend government-provided training in compliance with

Garrison Chaplain standards. The Coordinator shall provide certificates of training as requested by

the COR. The competency files are to be maintained by the COR.

3.1 Special Qualifications: All services under this contract are to support the JBM-HH

Catholic Garrison Chaplain. The coordinator shall be experienced and fully qualified to perform

the required services without any supervision or direction by Government personnel. The

coordinator shall furnish in writing to the COR to include all certifications, background checks, contact

information and personal identification information (PII) of any alternate coordinator that will participate

in the performance of this contract.

The coordinator shall present a neat and professional appearance during work hours, conforming

to the industry standard known as business casual .

3.1.2 Experience in military chapel programs is preferred. Coordinator personnel shall possess

the ability to present information orally and in written format (i.e., emails, minutes, bulletins,

advertising, and marketing). Effective interaction with individuals from different Catholic

religious groups is imperative. Ability to speak English clearly and with excellent

comprehension is essential.

3.1.3 Coordinator personnel must demonstrate a familiarity with the Catholic faith

and practices in accordance with Sacred Scripture and Tradition, and as articulated by the

Second Vatican Council, subsequent statements of the U.S. Council of Catholic Bishops, and the

Catechism of the Catholic Church (1994). Experience with a military Catholic Community and

chapel environment is highly preferred.

3.1.4 The coordinator shall ensure constant possession of a current and valid driver s

license and current vehicle insurance is maintained before operating any type of vehicle or

equipment on the installation.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "Section 3.1 Special Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate s experience and qualifications.

Apply directly at: (scroll down to Ft. Myer ) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest who can attest to your abilities and current standing in the Catholic Church as related to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on email security software, candidates are requested to monitor spam folders for further application communications from MMI.