Catholic Parish Coordinator

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

• INTRODUCTION. The purpose of this Performance Work Statement (PWS) is to identify the requirements/deliverables of the coordinator needed to perform services as the Catholic Parish Coordinator for religious activities on Garrison (RCKA). The Coordinator shall provide support to the Chaplains and Religious Affairs Specialists, and Religious Support Office (RSO) Department of the Army (DA).The location(s) and time(s) specified in the PWS or modified in the contract by the Contracting Officer.
• SCOPE OF WORK:
  • This is a Non-Personal Services Contract between the Fort Benning Religious Support Office (RSO) and an independent coordinator to deliver specific requirements and deliverables to the Fort Benning Catholic Services at the Main Post Chapel (MPC), and The Infantry Chapel (TIC) Annex. This Performance Work Statement defines the requirements/deliverables of the coordinator; ensuring the individual free exercise of religion for military personnel, family members, and authorized personnel; a statutory requirement under USC Title X.
  • This contract does not create an employer-employee relationship between the Government and Coordinator, as well as any corporation, partnership, business association, other party or legal entity with which the Coordinator may be associated. The Government assumes no responsibility for costs incurred for services performed by the coordinator that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement or Workmen's Compensation Insurance. Payment shall be made monthly on a per service basis.
  • The Coordinator shall provide support for those services for which no Fort Benning Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians and volunteers can provide. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.
  • The Coordinator shall serve the Congregation Community and the greater Fort Benning religious support community.
  • This contract is not a fulltime position with a standard 9:00 AM to 5:00 PM, Monday through Friday work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require evening and weekend hours.
  • No UMT member, military member, DA Civilian, fellow coordinator or volunteer can supervise or direct the Coordinator or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Coordinator or the impression be given that the Coordinator is an employee of the Government. It is the responsibility of the Coordinator to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.
  • Under no circumstances shall a Coordinator provide direction to a Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow coordinator or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army or Air Force or the local congregation that the contract supports.
  • The Coordinator shall adhere to all security and weather warnings and notifications. In the event that inclement weather causes the cancellation and/or postponement of an event, the Coordinator will not be penalized.
• PERIOD OF PERFORMANCE. Beginning October 1, 2022 for up to five years
  • REQUIREMENTS/PERFORMANCE STANDARDS. The Coordinator shall perform the following:
  • Budgeting Support: The coordinator will provide a report of expenses and requirements once a month at the Catholic service meetings. Under guidance of the lead pastor, the coordinator will study the funding requirements of all Catholic programs and activities and make recommendations necessary to resource Catholic programs consistent with the lead pastor s guidelines. The coordinator will prepare the funds request to the lead pastor for approval and signature. The coordinator will maintain appropriate records to report to lead pastor or budget committee as required.
    • The coordinator, per CLIN, may be required to assist with the paperwork portion of Appropriated Fund (APF) or Non-Appropriated Fund (NAF) purchase requests. At no time can a coordinator initiate or authorize a purchase that has not been approved by the Chapel Tithes and Offerings Fund (CTOF) fund manager or Chaplain Recourses Manager. In the event of supporting a curriculum purchase, the Coordinator will submit the required paperwork to the supporting Director of Religious Education (DRE) for processing and purchase per Fort Benning RSO Standard Operating Procedures (SOPs) and Policies.
  • Church Correspondence: The coordinator will be responsible for all official correspondence with the Archdiocese for the Military Services and with other Dioceses and or parishes worldwide to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents or decrees. The coordinator will use correct Catholic Church protocol in such correspondence. The coordinator will be responsible to coordinate between the Archdiocese for the Military Services and the parish the certification of Special Ministers of the Eucharist and for maintaining the parish correspondence file.
  • Publicity coordination: The coordinator will be point of contact and public information officer for the Catholic Community with the installation and the local community in regard to information about the Catholic Community and parish programs. This will include serving as a liaison and communicating with the Garrison Chaplain s Office as required. The coordinator will serve as Catholic resource person within the Fort Benning Public Affairs Offices concerning the publication of Catholic issues and events. The coordinator will also serve as resource person to the Archdiocese for the Military Services section in the national weekly newspaper, The Catholic Register and will coordinate and draft all public announcements and ads concerning the worship, educational, spiritual growth, and social events in the Catholic parish.
  • Catholic Calendar: The coordinator will maintain and update the parish calendar and will resolve conflicts based upon direct guidance from priest pastor, judgments governed by knowledge of Catholic priorities and parish common operating procedures. The coordinator will coordinate for proper chapel or multiple chapel usages for Catholic worship on weekday Holy Days and for seasonal liturgical events throughout the year. The coordinator will produce a monthly calendar of upcoming parish events and services and ensure that the calendar is approved by the priest pastor and made available to parishioners by posting it at chapels where Catholic services are conducted. This requirement includes ensuring that the main post Catholic Priest s calendar reflects the parish requirements and is synched to support all parish and garrison activities.
  • Volunteer Training and Appreciation: The coordinator will organize, advertise and prepare training meetings and appreciation luncheons/dinners for all volunteers. Have all volunteers hours be submitted in post volunteer database. Also submit paper work for volunteer recognition at post volunteer program.
    • The coordinator will participate in the background check processing of volunteers for Catholic events that are both ecclesiastical and social. The coordinator will email background check packets to the volunteer applicants. The coordinator will receive and review background check packets once received by applicant. The contract will contact applicant for signature once packet is completed. The coordinator will send completed packets to DRE for final review and approval.
    • The coordinator will document volunteer hours from each and every parish activity and will pass data to the Religious Affairs Specialist, post volunteer agency or others as directed by the pastor. As directed by pastor, the coordinator will act as community representative and resource person to the post agencies involved with volunteerism and volunteer recognition.
    • Document Volunteer Hours / Services: The coordinator shall also track and document volunteers and their hours of service in support of the Catholic RE program. Coordinator will publicize Catholic RE events on bulletin boards in Chapel and through Ft Benning Spanish Catholic publications.
  • Bulletins: The Coordinator will prepare and organize the input for a weekly bulletin for the community. The coordinator will perform research necessary to answer specific religious questions and submit bulletins for review by the pastor. The coordinator will be the point of contact for collecting and organizing all items for all parish activities, groups, or individuals that will be submitted for entry into the weekly bulletin and update the Catholics Fort Benning, Facebook page. All publications must be approved by the Catholic senior chaplain.
  • Special Events: Intensive administration requirements to include assimilation new families and children, marketing, and communication with the congregation. Special events include Volunteer Appreciation Event and Leadership Retreat/ Training.
  • Inventory/ Orders: In the event of supporting a curriculum purchase, the Coordinator will submit the required paperwork to the supporting Director of Religious Education (DRE) for processing and purchase per Fort Benning RSO Standard Operating Procedures (SOPs) and Policies. The Coordinator will maintain religious education supply room, prepare purchase requests for curriculum and support materials.
    • Liturgical analysis and preparation: The coordinator will prepare monthly a list of materials recommended for purchase that are essential for the liturgical life of the parish, that is, in decoration, in information handouts, in articles for inclusion in the bulletin, in mailings or other events that help members of the Catholic Community observe and grow spiritually in conjunction with the changing liturgical seasons. The coordinator will transmit needed purchase information concerning these items and carry out the guidance of the priest pastor in ordering and renewing all subscriptions needed by the lay ministries operating in the parish and by parish committees, groups or programs.
  • Parish Council Meeting: The contactor will attend a Parish Council. The coordinator will provide appropriate, pertinent, or requested information, resources, and/or data for the Parish Council president or members prior to and/or following each meeting. Meet will be conducted monthly with Senior Chaplain or his representative in the manner prescribed to review, identify, and discuss important issues and resolve any potential problems. Under the guidance of the chaplain, the coordinator will prepare and publish a copy of an agenda for all scheduled Parish Council meetings.
  • Parish Registration and Census: The coordinator will be responsible for accurate identification and local registration of all Soldiers, civilians and family members of the military community who participate in parish life. This responsibility involves ongoing identification and registration into a data base of all newcomers and deletion from the data base of those leaving the Catholic Community. The coordinator will update the registration of the Sacraments received by parishioners and training completed that leads toward certification as a Special Minister of the Eucharist in accordance with guidelines established by the Archdiocese for Military Services . The coordinator will organize and supervise a semi-annual registration drive and produce a semi-annual census report. The coordinator will be knowledgeable of and observe all federal privacy act regulations in providing these services.
  • The coordinator will serve as the resource person within the Fort Benning Public Affairs Offices concerning the publication of chapel issues and events. The coordinator will coordinate and draft all public announcements and ads concerning the worship, educational, spiritual growth, and social events in the parish. All publications must be approved by the Catholic senior chaplain.
  • Services Supporting Catholic Religious Education program: The Coordinator will serve as the POC for all RE communications with the Archdiocese for the Military Services. The coordinator will consolidate and submit all required RE documents. Additionally, the Parish Coordinator will coordinate receptions for sacramental programs which involve the larger Benning Catholic community. The coordinator will also ensure all RE events are published in the Catholic Parish bulletin.
  • Services Supporting Baptism Program: The coordinator will support Baptism programs of catechesis for parents and godparents by researching and preparing purchase information for all training supplies, coordinating for the speakers or videos used and tracking attendance. The coordinator will serve as the point of contact in preparing parents, godparents and sponsors for the Baptism rite.
  • Services Supporting Marriage Preparation and Marriage Enrichment Program: The coordinator will support marriage preparation programs for Soldiers and approved DOD personnel of the Catholic Community and their prospective spouses by researching and preparing purchase information for all training supplies, coordinating for the speakers or videos used and tracking attendance. The coordinator will support Catholic marriage enrichment as point of contact with The Family Life Center at Fort Benning
  • Publish Religious Educating Events: Gather and publish information to communicate religious education events, dates and schedule. Provide this information to the Parish coordinator and on the bulletin boards at Main Post Chapel and the Religious Education Building 102. Ensure attendance is recorded weekly.
  • Confirmation and First Communion: The coordinator will conduct rehearsals for Confirmation and First Communion and organize mass in conjunction with the celebrating priest and DRE. Coordinator shall attend each of the aforesaid events and attend the First Penance service during Lent at.
  • Catechist Training: The coordinator will coordinate and attend catechist trainings. Assist with pick up and cleanup of snacks and beverages.
  • Confirmation Retreat: The coordinator will coordinate Confirmation Retreat with DRE, attend retreat, pick up and prepare lunch for children and assist with clean up.
  • The Coordinator will ensure that their invoice is properly submitted to the RSO for payment each month NLT the 5th day of the following month.
• COORDINATOR QUALIFICATIONS. The Coordinator must provide a resume and documentation to substantiate personal qualifications. Although a specific degree is not mandatory, any credentials pertaining to this position, training and experience is considered in the award of this contract.
  • Be familiar with the faith traditions and practices of the supported congregation(s), and committed to the spiritual health of the RSO and the supported worshipping community.
  • Possess personal experience with the military culture and ministry in a multidenominational and multi-ethnic Christian community within a pluralistic environment, ensuring a strong ability to understand the challenges and special needs of military personnel subject to deployment, family separation and frequent military family moves.
  • Possess strong organizational, administrative, and record-keeping skills.
  • Possess the ability to comprehend and communicate effectively in English, both orally and in writing.
  • Be computer-literate and possess the ability to:
  • Use Microsoft Office (Word, PowerPoint, Excel, Outlook, and Publisher) and have experience in desktop publishing in order to produce required bulletins or publicity items for the supported congregation.
  • Become proficient in the purchase request SOP for inputting Non-Appropriated Fund (NAF) requests for required purchases that support the Senior Chaplain and the congregation. Needed training will be provided.
  • Be able to provide personal transportation to fulfill contract responsibilities and any other items or services to fulfill this contract not furnished by the government.

Present a neat and well-groomed appearance appropriate for services being conducted during the performance of this contract, wearing a nameplate identification badge supplied by the RSO when performing duties with or among volunteers and members of the worshipping community.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "COORDINATOR QUALIFICATIONS" above need not apply. This is a part-time position with compensation based on budget and the successful candidate s experience and qualifications.

Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting.References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.