Business Support AssistantPurchasing

About the department:

The Operations Support Department is an important part of any organization as it affects the overall performance of the company. Effective procurement can help save costs improve quality reduce lead time and increase customer satisfaction. The department needs to work closely with other departments such as finance sales production and logistics to ensure smooth operations.
Functions of this Department:
1. Sourcing: It is responsible for identifying potential suppliers evaluating their capabilities and selecting the most suitable one. This involves researching the market analyzing supplier capabilities negotiating prices and contracts and managing vendor relationships.
2. Purchasing: Once a supplier has been selected the Operations Support Department must ensure that goods and services are purchased at the right price quantity and quality. They must also ensure that proper documentation is in place for each purchase and that contracts are adhered to.
3. Inventory Management: Operations Support Department must ensure that the right level of inventory is maintained to meet production sales and customer demand. This involves forecasting demand ordering inventory tracking inventory levels and managing stock outs and excess inventory.
4. Cost Management: The Operations Support Department must work to reduce costs wherever possible. This involves negotiating better prices with suppliers identifying cost savings opportunities and implementing cost reduction programs.
5. Risk Management: The Operations Support Department must manage risks associated with purchasing goods and services. This involves identifying suppliers who may pose a risk due to financial instability quality issues or ethical concerns. The Procurement Department must also ensure that proper controls are in place to mitigate risks associated with purchasing.
6. Performance Measurement: The Operations Support Department must measure supplier performance by monitoring delivery times product quality and other important metrics. This helps to ensure that suppliers are meeting their contractual obligations and that the organization is getting value for money.

As Business Support Assistant(Purchasing)you will:

• Assist in collecting new supplier information and entering supplier information into SAP system Update and maintain supplier information;
• Manage any updates add new users/suppliers/orders maintain purchasing system; manage approval process and PO approval process;
• Create requisitions purchase orders receiving and invoice processing for goods and services provided by suppliers;
• Reconcile invoices change orders and chargebacks with finance department;
• Coordinate and communicate effectively with internal departmental colleagues on purchasing processes and requirements;
• Understand functional department operations help identify opportunities to improve processes reduce/avoid costs or generate revenue;

Your profile:

• Affinity with electric mobility;
• Strong contract management and negotiation skills;
• Fluent in English Chinese andother European languages will be considered an advantage;
• Very good PowerPoint & Excel user skills have user knowledge of SAP and/ or other stock control program;
• A proactive and collaborative approach to problemsolving and resultsoriented;
• Flexibility and integrity in personality;

We offer:

• Performance and experience based competitive remuneration pension plan;
  
• 25 holidays option to purchase 5 extra holidays;
  
• Commuting allowance;
  
• Department & company wide teambuilding events;
  
• An exciting opportunity to be part of European transition to Zero Emissions transportation and decarbonization of the economy.

Our Purpose is to build a zeroemission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team