Asst Dy Manager - Company Secretrary

1. To ensure compliance with the provisions of Companies Law and rules made thereunder and other statutes and bylaws of the company.
2. To ensure that the business of the company is conducted by its objects as contained in its memorandum of association the articles of association and the provisions of the Companies Law.
3. To prepare the agenda in consultation with the MD and other documents for all the meetings of the board of directors.
4. To arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.
5. Attend the broad meetings to ensure that the legal requirements are fulfilled and provide such information as is necessary.
6. To prepare approve sign and seal agreements leases legal forms and other official documents on the company s behalf when authorized by the board of directors or the executive responsible.
7. Filling of various documents/returns as required under the provisions of the Companies Law.
8. Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.
9. To see whether legal requirements of the allotment issuance and transfer of share certificates mortgages and charges have been complied with.
10. To convene/arrange the meetings of directors on their advice.
11. To issue notice and agenda of board meetings to every director of the company.
12. To carry on correspondence with the directors of the company on various matters.
13. To record the minutes of the proceedings of the meetings of the directors.
14. To implement the policies formulated by the directors.
15. To deal with all correspondence between the company and the shareholders.
16. To issue notice and agenda of the general meetings to the shareholders.
17. To keep a record of the proceedings of all general meetings.
18. To arrange the payment of the dividend within the prescribed period as provided under the provisions of the Companies Law.
19. Vetting of any legal agreements contracts MOUs NDAs Distributor Agreements etc.
20. Maintain statutory books;

• Register of transfer of shares
• Register of buybacked shares by a company
• Register of mortgages charges etc.
• Register of members and index thereof;
• Register of debentureholders;
• Register of directors and other officers;
• Register of contracts;
• Register of directors shareholdings and debentures;
• Proxy register;
• Register of beneficial ownership;
• Register of deposits;
• Register of director s shareholding
• Register of contracts arrangements and appointments in which directors etc. are interested

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