Admission Assistant Intern

English version (french below)

MAIN MISSION

The main role of the Admissions Assistant is to assist the Admissions Executives and to help ensure that the administrative formalities for the enrolment reenrolment and departure of students run smoothly.

This role is key to ensuring a good first impression of the International French School (Singapore) and that applications are processed in accordance with the schools deadlines policies and practices.

RESPONSIBILITIES

• Participate in the processing of student enrolment and reenrolment applications (checking and validating the required documents).
  
• Manage the departments generic email inboxes: sorting emails responding to requests and forwarding emails to the right recipients.
  
• Ensure the validity of visas for all students
  
• Produce certificates or other documents on request
  

Manage departure files

• Participate in the processing of student departures: followup preparation submission or dispatch of files to families study/exit certificates etc.
  
• Update the student database
  
• Archive documents
  

• Overall assistance with the organisation of events: programmes planning logistics reception reports.
  
• Participate in the organisation of international school fairs in Singapore.
  
• Carry out campus visits in support of the Parent Relations Specialist
  

SKILLS ABILITY AND REQUIRED FORMATION

• Proficiency in the Office pack (Word Excel PowerPoint)
  
• Fluency in French and English required
  
• Good organisational skills
  
• Demonstrate a high degree of rigour and have a keen eye for detail and compliance with procedures
  
• Ability to work independently
  
• Good listening and interpersonal skills
  
• Ability to communicate
  
• Ability to work as part of a team particularly in pairs
  

WORKING CONDITIONS

• 6month internship starting in January 2024
  

• Fulltime internship based on 42 hours/week
  

• Annual leave 1.5 days / month
  

MISSION

Ce r le est cl pour garantir une bonne premi re impression de l International French School (Singapore) et que les demandes soient trait es dans le respect des d lais des politiques et des pratiques de l cole.

RESPONSABILIT S

• Participer au traitement des demandes dinscription et des r inscriptions des l ves (v rification et validation des documents requis).
  
• G rer les bo tes emails g n riques du service : tri des mails r pondre aux demandes et transmettre les mails aux bons destinataires
  
• S assurer de la validit des visas pour tous les l ves
  
• Produire des certificats ou autres documents sur demande
  

• Participer au traitement des d parts des tudiants : suivi pr paration remise ou envoi des dossiers aux familles certificats d tudes/de radiation
  
• Mettre jour la base de donn es des tudiants
  
• Archiver les documents
  

• Aider globalement la r alisation d v nements : programmes planification logistique accueil rapports.
  
• Participer l animation des salons des coles internationales Singapour
  
• Effectuer des visites de campus en soutien au sp cialiste des relations avec les parents
  

• Ma trise du pack pack office (word excel powerpoint)
  
• Ma trise du Fran ais et de l Anglais exig e
  
• Avoir le sens de l organisation
  
• Faire preuve de beaucoup de rigueur et avoir le sens aigu du d tail et du respect des proc dures
  
• Faire preuve d autonomie
  
• Capacit d coute et relations humaines
  
• Capacit communiquer
  
• Capacit travailler en quipe et notamment en bin me
  

• 6 mois de stage partir de janvier 2024
  
• Stage temps plein base 42h/semaine
  
• Cong s annuels 15 jours / mois