Administrative AssistantFile Clerk

Overview:

Key Responsibilities:

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies
• Answer and direct phone calls distribute mail and maintain office supplies
• Organize and schedule appointments meetings and events
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Provide support for the team with data entry word processing and spreadsheet creation
• Make travel and accommodation arrangements
• Contribute to the overall team effort by accomplishing related results as needed
• Assist in resolving any administrative problems
• Assist in budget tracking and financial recordkeeping
• Attend meetings and take detailed minutes
• Conduct research and prepare presentations or reports as assigned
• Handle sensitive information in a confidential manner
• Manage office supplies stock and place orders
• Submit and reconcile expense reports

Required Qualifications:

• Proven work experience as an Administrative Assistant
• Proficiency in MS Office (MS Excel and MS Word in particular)
• Excellent time management skills and ability to prioritize work
• Attention to detail and problemsolving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus
• Knowledge of office management systems and procedures
• Working knowledge of office equipment like printers and fax machines
• Excellent customer service skills
• Uptodate with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• Discretion and confidentiality
• Minimum typing speed of 50 wpm
• Basic knowledge of bookkeeping and office management

organizational skills,communication,time management,administrative,word,team problem solving