Administrative Assis....
Administrative Assistant Specialist
Posted on :
25-04-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2756670
Position: Administrative Assistant Specialist
Contract Duration 6 month
Location: Naples FL
Pay Rate $22/hr
Summary:
- With minimum supervision responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.
Responsibilities:
Following established procedures perform a variety of administrative responsibilities. May be required to perform some or all of the following:
- Operate word processor personal computer or CRT to perform the full scope of word processing graphics and/or publishing applications as well as creating documents containing financial or statistical data or scientific technical or legal terminology.
- Enter and manipulate data on spreadsheet data base or file management programs and perform a broad range of typing projects.
- Set priorities and procedures for accomplishing work.
- May be required to delegate portions to others or offer assistance and support to others.
- Collect data conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
- Compose analyze and distribute documents.
- Proofread and correct grammatical typographical compositional or data errors.
- Conduct meetings or presentations.
- Conduct inquiries into specific problems such as delays to ensure objectives are being met.
- Communicate potentially negative situations to management in a constructive manner.
- Read mail highlight action or important items attach relevant files or information before distributing.
- Respond to routine correspondence or draft routine responses for review and signature.
- Interface effectively with team members functional departments and customers. Screen calls respond to routine questions and receive and/or escort visitors.
- Schedule appointments and make domestic and international travel arrangements.
- Coordinate with internal and external executivelevel staff to schedule inhouse and offsite meetings.
- Coordination may include arrangements for travel and hotel accommodations meal menus recreational programs guest speakers and developing agendas.
- Maintain accurate and uptodate files and record systems.
- Maintain confidential records and reports.
Job Requirements:
- Three years related office experience or demonstrated ability to perform described responsibilities. HS Education.
- Ability to accurately type 55 wpm where applicable.
- Must demonstrate effective verbal written and interpersonal communication skills.
- Ability to work effectively with others and be a participative team player.
Employment Type
Full Time
Key Skills
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