Administrative Assistant - News Media

Qualifications:

• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fastpaced and highvolume environment
• Proactive thinker with understanding of how to apply data
• Selfmotivated with the ability to work both independently and on a team
• Ability to handle confidential and sensitive information with discretion
• Excellent communication and interpersonal skills with the ability to deal with all levels of management.
• Flexible organized selfstarter and extremely detailoriented able to seek out answers and resources on own
• Demonstrated strong knowledge and interest in news and current events
• Hyper organized and detail oriented
• Must be willing to work in New York City
• Must be willing to work flexible hours under tight deadline pressure including breaking news. The ability to work overtime as needed
• Passion for news/politics

Responsibilities:

• General administrative duties including meeting planning travel planning expense reports scheduling phone/mail supplies filing and other business matters.
• Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace.
• Handle heavy telephone contact with all levels of internal and external executive management and employees.
• Screen telephone calls visitors and letters.
• Answer routine questions and furnish information.
• Utilize judgment in handling inquiries from vendors candidates employees and resolve concerns/issues as necessary.
• Plan staff and other team events including staff meetings senior team meetings and offsites when necessary. This includes managing all aspects including vendor selection catering audiovisual and other logistics.

NOTES FROM HIRING MANAGER

Can you tell me about this position and the daytoday activities

• Shared support help working with 2 SVPS.
• Strong peoples skills able to work with all personality types able to be attentive and speak up
• Some data entry support when needed
• Mainly strong admin support with some reception components
• Being a liaison between teams talent and standards team

Top 3 skills for the role

• Detail oriented
• Following calendars and schedules
• Good phone communication skills
• Managing expenses and utilizing program concur

What stands out on the resume

• Assistant previously
• Journalism or political science degree is a nice to have for position growth
• Having a interest in this industry
• Previous internships in the media industry