Administrative Assistant

Administrative Assistant

Job Description

An Administrative Assistant supports administrative professionals to help them stay organized and complete tasks that allow executives to focus on more advanced responsibilities. Their duties include organizing meetings greeting office visitors and composing documents.

Responsibilities:

• Organizing Meetings:
  • Schedule and coordinate meetings for administrators.
  • Prepare meeting agendas and take minutes during meetings.
• Greeting Office Visitors:
  • Welcome guests and direct them to the appropriate personnel.
  • Answer phone calls and route them to the right recipients.
• Document Preparation:
  • Compose and format correspondence reports and other documents.
  • Proofread and edit materials for accuracy.
• Calendar Management:
  • Manage calendars for executives scheduling appointments and reminders.
  • Coordinate travel arrangements and accommodations.
• Data Entry and Record Keeping:
  • Maintain accurate records including filing documents and updating databases.
  • Handle incoming and outgoing mail and emails.
• Event Planning:
  • Assist in planning and organizing company events or conferences.
  • Coordinate logistics invitations and materials.

Qualifications:

• Education: High school diploma or equivalent.
• Skills and Abilities:
  • Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  • Excellent communication and organizational skills.
  • Attention to detail and ability to multitask.
  • Familiarity with office equipment (printers scanners etc.

Remote Work :

No