Administrative Assistant III

Position Title

Visa sponsorship is not available now or in the near future for this position.

1st shift 40 hours/onsite full time

We are seeking an experienced Senior Administrative Assistant (Executive Assistant) to fill a temporary role. This person would work sidebyside with our current Sr Admin for 3 months prior to her departure for maternity leave (anticipated in August.) This person would be the sole Admin for 8 weeks & then would assist the Sr Admin as she transitions back to work in October.
Competencies (most to least important for role per Chelsea current admin)
1. Communicates effectively
2. Manages complexity
3. Ensures Accountability
4. Drive results
5. Tech savy
6. Customer focus

Skills Abilities Knowledge
1. Verbal Communication (100% of the time)
2. Computer Skills (10% of the time)
a. need a good handle on basic computer programs outlook Microsoft internal Client systems etc. SAP power of BI not necessary but doesnt hurt
3. Planning and Organizing (30% of the time)
a. largest portion of the role
4. Policy and Procedures (5% of the time)
5. Assessment (5% of the time)
6. Build customer loyalty (0% of the time)
7. Call Handling (10% of the time)
8. Numerical Skills (0% of the time)
9. Office systems (20% of the time)
10. Strengthen Customer Connections (0% of the time)

Top 5 Responsibilities
1. Managing calendars/ schedules to ensure factory leadership can run the factory at top efficiency.
2. Planning and organizing meetings workshops factory events proactive scheduling connecting correct parties etc.
3. Communication via calendar holds note taking assisting in needs factory comms when Kaitlyn is absent
4. Client Knowledge people approach the admin for countless reasons and you need to be up to date on what is happening within the enterprise to be able to assist
5. Computer Skills and office systems

Skills in a Successful Candidate
1. Understanding of Client processes/applications
2. Organized and forward thinker to anticipate needs before they become a problem and pivot plans as needed
3. Proficiency in outlook/Microsoft
4. Personable need to work with all departments and teams across the factory and beyond
5. Effective communicator both written and verbal
6. Quick learner/background in mfg. if possible but not necessary