Administrative Assistant II

MAIN RESPONSIBILITIES:
Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning (for example: team meetings and Scientific Advisory Boards [SAB]), creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
May include some support for tracking budget expenditures.
Adheres to executive processes and guidelines.
Coordinates and maintains departmental files,as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
Uses advanced software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
Consistently handles confidential or business-sensitive information.
Data is typically organizational or multi-dimensional.
Maintains and manages executive calendar.
Manages domestic and international travel plans using executive guidelines.
Proactively identifies and resolves scheduling conflicts.
Primary point of contact for manager's schedule.

QUALIFICATIONS

Education
High School Diploma / GED required. Associate's Degree in Secretarial Science preferred.

Experience/Background