Administrative Assistant II for Staff-Recruited

Additional Details

• Preferred Pay Rate Range : 3030
• Tenure Limit : 3 months
• Report To Location : 2nd Floor Lehman Hall 1 Harvard Yard
• Will the worker be working on campus at Harvard : Yes
• FLSA Exemption Status : NonExempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training certifications or license(s) : None
• Business Title : (No Value)
• Additional Job Details : GSAS Residential Life Staff Assistant Temporary Position Job Duties: Serves as principal and first source of information regarding the GSAS residence halls for students staff faculty and visitors to Harvard Delivers quality customer service by providing accurate information and personalized assistance in a highvolume environment in person via email and over the phone; creates a warm welcoming environment Provides general guidance to students on Harvardowned and offcampus housing Gathers and maintains data within the student housing database (StarRez) for use in daily weekly monthly and yearly reports Maintains GSAS residence hall roster and ensures that it is updated at all times Collects tracks and maintains lockout guest and event policy forms; maintains the residence hall lounge reservation calendar Maintains key distribution records; performs quarterly key inventories in the B2 and Perkins 20 offices Oversees the logistics of moveout and summer movein including communication to students liaising with the Facilities and custodial staff and monitoring key collection and pick up Maintains Residential Life bulletin board in the GSAS Student Center Composes personalized communications to students while utilizing template components Provides indirect supervision to the Resident Advisor team (16 student staff members) as well as seasonal student office workers Serves as the primary contact for the administration of the GSAS Resident Advisor (RA) program Regularly works with the RAs to collect review and organize Weekly Reports and other forms Oversees communication procedures distributing important announcements to Residential Life staff and residents via email (i.e. Friday Newsletter) and social media platforms Designs edits and prints posters and resources that are distributed to RAs and the Harvard community; edits revises and creates needed resources for the office Prepares the Friday pickup and weekly Friday email for RAs Tracks RA vacation time ensures that it is inputted on the Residential Life calendar Maintains Residential Life Google Drives and ensures that all materials are updated Serves as primary financial contact for Residence Life; reviews prepares submits invoices for payment resolves billing discrepancies and maintains and develops vendor relationships
• Does this position require a HUID : Yes
• Is the worker converting from being a Harvard fulltime employee (FTE) : No
• Preidentified candidates information including name email phone state/city/zip & pay rate : (No Value)
• Role requires identity I9 and 3 reference screen (recruited) : Yes
• Role requires identity I9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No