Administrative Assistant I

Job Title: Administrative Assistant I 39321 John Deere

Description:

• Performs administrative duties in support of a department and typically supports a manager; performs clerical office duties such as document processing report preparation and data retrieval and filing; coordinates meetings travel and ordering supplies; researches or resolves discrepancies following prescribed procedures; updates and maintains process documentation; and may receive project work consistent with the skills and skill level found in the jobs other work.

Duties:

• Responds to standard inquiries from internal and external customers.
• Refers complex requests to appropriate staff members.
• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications.
• Prepares and maintains documentation of department processes.
• Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.
• Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.).
• Updates and maintains databases systems applications files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.
• Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.
• Files documents in accordance with defined procedures for onsite storage as well as longterm archiving.
• Receives and refers visitors and telephone callers within the department ensuring that callers reach their intended destination.
• Processes and distributes incoming and outgoing mail interoffice messages faxes and voicemail messages throughout the department.
• Performs analysis of basic or intermediate nature on information received and researches or resolves discrepancies following prescribed procedures.

Shift:

• 1st shift

Specific Position Requirements:

• This position is required to be onsite 4 days/week
• Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.).
• Updates and maintains databases systems applications files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.
• Files documents in accordance with defined procedures for onsite storage as well as longterm archiving.
• Receives and refers visitors and telephone callers within the department ensuring that callers reach their intended destination.
• Processes and distributes incoming and outgoing mail interoffice messages faxes and voicemail messages throughout the department Skill Set Requirements:
• Candidates must be willing to learn
• Demonstrate strong attention to detail
• Strong written and verbal communication skills
• Experience using PowerPoint would be helpful but is not required

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