Administrative Assistant Conferences Events

Description

The VIB Communications & Events team coordinates VIBs communication strategy and ensures the worldwide visibility of the institutes successes activities and people. As part of this strategy in 2014 the VIB conference series program was initiated. Meanwhile this program has been established as a rocksolid brand with international appeal. The conferences and events team is looking for a motivated colleague to support the team administratively.

VIB is an entrepreneurial and nonprofit research institute with a clear focus on groundbreaking research in life sciences. VIB operates in close partnership with the five universities in Flanders Ghent University KU Leuven University of Antwerp Vrije Universiteit Brussel and Hasselt University.

Key Responsibilities

• Administrative and general support in organizing conferences and events (both international highlevel scientific conferences and public events)
• Organizing travel and accommodation of speakers for various conferences and events. On an annual basis you are the contact person for about 180 speakers whose travel and participation in the conference need to be organized in detail.
• Registration desk at conferences and events
• Updating and maintaining the contact database
• Support in the maintenance of the conferences and events website.
• Agenda management of the conferences and events team

Profile

Education and experience

• Bachelors Degree with strong communication skills
• Good knowledge of Dutch and English
• Proficient in MS Office (Word Excel PowerPoint) and MS Teams
• (Basic) experience with content management systems (Drupal Wordpress ea) is a plus
• Knowledge of CRM tools is a plus

Skills and attitude

• Mature person who always remains diplomatic
• Strong in organizing and structuring information
• Team player who can also work independently
• Handson and accurate
• Strong communication skills (written and spoken)
• Be able to handle unexpected circumstances
• Drivers license B

We offer

• Fulltime position (temporary contract with opportunity for permanent hire)
• A diverse job with room for hybrid working
• The possibility to grow your skill set
• The chance to contribute to the international visibility of VIB
• Competitive salary extensive extralegal benefits and 32 days of holiday in a fulltime 40hour position
• A stimulating and supportive international environment
• Integration in a fun young and vibrant team

How to apply

Motivated candidates are asked to apply online.