Administrative Assistant 2

Job Description:

Education: HS Diploma or 2yr degree with a minimum of 23 years of relevant experience

Experience: Strong Customer service skills proficiency in Microsoft Office 360 suite.

Transferrable backgrounds: medical scheduling event/meeting planners bank tellers or insurance related positions.

We are seeking a Senior Administrative Assistant to join the Mission Systems Administrative Support department. This is an onsite contractor role located in Cedar Rapids IA. This position performs complex administrative activities in close relationship to the daytoday work of Engineering Departments within Mission Systems.

Job Responsibilities:

Works in a confidential and highly responsive relationship with Associate Directors of Engineering. Also provides administrative support to organization leaders and team members.

Maintains calendars schedules appointments arranges departmental meetings/conferences and attends meetings to take notes.

Prepares materials for departmental meetings.

Coordinates and executes departmental events.

Coordinates travel for department personnel and assists in expense report preparation.

May track and maintain departmental budgets and assist management in determining budget requirements.

Collaborates with other Administrative Assistants to share knowledge and coordinate interdepartmental activities.

Acts as administrator for department websites including site content updates managing user access and assisting users with questions.

Establishes maintains and revises departmental files and readily identifiable control files for matters in progress.

Maintains office supplies for department including tracking ordering and organizing.

Assists in tasks associated with hiring and onboarding of new employees.

Drafts email communications and announcements at an organizational level.

Maintains organization charts and distribution lists.

Types and assembles data (i.e. tables charts reports and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting spacing and page layout.

Proofreads presentation content ensuring proper spelling punctuation and grammar usage; may perform minor document revisions to ensure clarity.

Receives and prioritizes telephone calls business visitors and incoming mail routes mail and inquiries to proper personnel.

Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.

Other administrative tasks as delegated and requested.

Preferred Skills/Experience:

Proficiency in Microsoft Word PowerPoint Excel and Outlook Office 365 and all products.

SAP Concur SharePoint experience.

Strong background in customer service.

Event planning experience.

Excellent time management skills and ability to effectively prioritize work.

Highlevel problemsolving skills and attention to detail.

Excellent verbal and written communication skills.

Selfstarter able to work independently.