Administration Officer

Job Summary:

Our Client in the Energy sector seeks to hire an Administration Officer to organize and coordinate administration duties and office procedures. His/her role is to create and maintain a pleasant and safe work environment ensuring high levels of organizational effectiveness and communication.

Key Responsibilities:

• Organizing and managing reorder schedules for all offices consumables
  
• Liaising with user departments and staff to support in ticketing travel and accommodation. (Main functions)
  
• Processing organization wide (Offices & Expatriates residencies) utilities and rent payments in consultation with accounts department.
  
• Ensure functionality of office by managing the outsources staff and services.
  
• Manage the office petty cash.
  
• Prepare regular reports and presentations with statistical data on expenses and office budgets.
  
• Perform any other duties as assigned by management.
  
• Schedule meetings and appointments.
  

Requirements

• Bachelor s degree in Business Management and Administration or an equivalent in the respective field.
  
• Proven work experience as an Administrative Officer Administrator or similar role.
  
• Minimum 23 years of experience in an administrator role.
  
• Attention to detail and accuracy in data entry proofreading and application processes.
  
• Solid knowledge of office procedures.
  
• Experience with office management software like MS Office (MS Excel and MS Word specifically).
  
• Strong organization skills with a problemsolving attitude.
  
• Excellent written and verbal communication skills.
  

A Bachelor s degree in Business, Marketing, or related fields, a Master's Degree is also desirable. Professional qualifications in Sales and Marketing. At least 10 years extensive experience in senior management level, preferably within the Energy sector. Experience in the Ugandan or East Africa petroleum industry shall be added advantage. Experience in managing budgets effectively, financial management, setting up effective metrics and business processes. Leadership experience with a thorough knowledge of marketing principles, product or service management, sales and business development, and is target driven with the ability to acquire and close contracts. Analytical skills and ability to interpret sales performance and market trend information. Proven ability and experience managing and leading high performance management teams to achieve significant sales revenue targets. Demonstrable experience in strategy planning and execution. The ability to understand changing market dynamics, translating them into an actionable strategy and implementing the strategy to achieve pre-set objectives. Demonstrated strong commercial acumen and a deep understanding of the strategic marketing and selling process.