ACCOUNTS RECEIVABLE OFFICER
Posted on :
20-01-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2464767
RESPONSIBILITIES
1 Admissions
Overview the whole registration and arrival process from a finance point of view:
- Generate and follow up School Fee Advances & First time registration invoices
- Collect and allocate payments
- Update the relevant status in the internal software Eduka
- Liaise with Admission team.
2 Departures
Overview the departure process from a finance point of view :
- Generate desistance and cancellation fees invoices
- Handle School Fee Advance refunds
- Follow up on pending advances for departing students
- Liaise with Admission team.
3 Advance / Refunds
Oversee the monthly refund process:
- Review and coordinate with team on outstanding advances/advance offsets
- Monitor and manage refunds from the Finance team
- Prepare EFT file
- Liaise with AP for payment status
- Process unsuccessful refunds.
4 Overview and develop the GIRO application process (GIRO & EGIRO)
Overview the GIRO application process :
- Collection and process of the application forms
- Follow up with the bank
- Update Eduka status and inform parentso Reporting and queries
- Prepare mass mailing to parents for GIRO forms collection
- Follow up on evolutions to ease the process ( eGIRO)
- In charge of developing the number of GIROs set up
5 Miscellaneous Billings ( ECA Camps School trips Student Pass ..)
ECA / Holiday camps / School trips :
- Follow up on families authorized to access the ECA or not
- ECA Billing ( including special cases as bursary families)
- Follow up and billing of Camps and School Trips if any
- Liaise with ECA & School Trip teams Student Pass
- Bill the full year and follow up on payment
- Liaise with Admission team
6 Support to parents
- Provide support during the 2 days of welcoming new parents (August and January)
- Handle customers inquiries and complaints : emails calls walkingin customers
- Answer emails related from parents from finance perspective
- Overview the common mailbox invoicing (HIVER) :
- Control respond follow up archive
- Training and assistance to the team on using this common mailbox
- Ongoing improvement and procedure update
- Liaise with HIVER support
- Prepare monthly statistics
- Assist the manager in emails assignment
7 Miscellaneous
- Ensure that the information and forms on the website are up to date
- Assist in the improvement of accounts receivable processes
- Update scope related processes and procedures
- Assist in monthly / year closing of accounts
- Assist in annual financial audit
- Any ad hoc study duties or development within the Finance Department scope
SKILLS ABILITY AND REQUIRED QUALIFICATIONS:
- A degree in business administration finance or equivalent or experience in a similar position
- Excellent interpersonal and communication skills
- Demonstrate patience and diplomacy
- General understanding of financial and billing data
- General understanding of administrative procedures
- Team player and proactive positive attitude
- Adaptability and flexibility towards change
WORKING CONDITIONS: - Permanent contract full time 42 hours per week
- Remuneration according to the IFS salary scheme
- 8 weeks of annual leave during school holidays
- Medical Insurance
Employment Type
Full Time
Key Skills
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