Accounts Payable Clerk

Description:

Major purpose:

• The Accounts Payable Clerk reporting to Manager Disbursements is responsible for daily matching and coding of invoices of assigned vendors. Data entry is required by the job. Communications with vendors and purchasing staff as needed. Filing of paid as well as unpaid invoices when applicable for assigned vendors.

Major functions:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Match and code invoices of assigned vendors

2. Input coded invoices into computer system of assigned vendors

3. Communicate with vendors as needed

4. File paid as well as unpaid invoices when applicable

5. Prepare invoice deduction notices as necessary

6. Answer all assigned vendor inquiries for assigned vendors

7. Match copy of checks to applicable invoice(s) for assigned vendors

8. Perform other duties as assigned by Management

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Basic computer skills.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in oneonone and small group situations to customers clients and other employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to walk; sit; use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Education and License

High school diploma or general education degree (GED). Must have oneyear related experience and/or training in accounts payables.

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