Office Management Specialist

Responsible for managing office management activities and providing daily administrative support managing administrative suppliers ensuring effective communication with visitors clients and the internal team. The role requires good English language skills for communication with international partners and visitors.

Reporting:

The role is reporting to the Office Manager

Responsibilities:

•  Providing general information about the company to visitors and partners.
•  Assist in day-to-day administrative tasks to offices held by EC Romania (Bucharest)
•  Liaise with our office buildings landlords on all office administration matters associated with running an office environment within good and safe conditions
•  Liaise with HSE manager on all safety related matters and collaborate to resolve any issues within reasonable timing and solutions
•  Maintaining the office spaces in good operating conditions reporting to the building administrator all defects that occur and following up on their remedies
•  Draft and edit professional emails letters and other correspondence as needed.
•  Scheduling and coordinating meetings reserving meeting rooms.
•  Supporting the organization of internal events or meetings with partners.
•  Providing administrative support to the team (preparing documents onboarding packages archiving file organization).
•  Ordering and managing office and hospitality supplies.
•  Cooperating with external suppliers (courier services administrative services maintenance).
•  Ensuring proper organization of the reception area and common spaces; checking cleaning and refilling coffee machines.
•  Updating databases with information (transport schedule/table).
•  Maintaining document control procedures ensuring that all internal documents are accurately labeled stored and accessible to the designated team.
•  Participation in the annual inventory is carried out according to the law by counting identifying all assets in the companys assets and drawing up factual lists on behalf of the inventory committees to reconcile them with the written lists existing in the accounting database.

Qualifications :

Requirements:

•  High school with Baccalaureate
•  Category B driving license (preferred)
•  Good knowledge of English (written and spoken).
•  Strong communication and interpersonal skills.
•  Organizational skills and attention to detail.
•  Proficiency in Microsoft Word Excel and PowerPoint
•  Ability to manage multiple tasks simultaneously and meet deadlines.
•  Previous experience in a similar role is considered an advantage.
•  Requirement for office presence (rotation in two offices located in Bucharest)

Personal Competencies

• Professional attitude and customer-oriented mindset.
• Strong organizational and planning skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Additional Information :

At AECOM you will have freedom to grow in a world of opportunity

Our Freedom to Grow hybrid working philosophy is the cornerstone of our success as a business supporting a culture of flexibility trust and performance at AECOM. 

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At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time