Administrative Services Coordinator

General Purpose and Function:

Stuart Country Day Schools Office of Development has an opening for an eleven-month 80% full time Advancement Services Coordinator. This position will work closely with the Business Office and Development Office on the financial aspects of fundraising including inputting and reporting out on donations; managing and tracking pledges; and generating monthly and annual metrics for giving and prospect meetings. The successful candidate must have database management skills be highly organized have superb communication skills and the ability to multitask. This position reports to the Director of Development.

Essential Functions:

Process gifts prepare donation acknowledgements and provide reconciliation reporting

Create pledge agreements and reminders

Prepare mid-month and end-of-month reports

Manage donor database and all tech platforms that integrate with Raisers Edge

Create financial reports

Track and report out on prospect meetings

Prepare stewardship letters

Update donor records as needed

Serve as SPA logistical liasion

Support event logistics and event registration

Provide administrative support for the Director of Development

Other Responsibilities:

Assist at events as needed

Assist with marketing/communications when needed

Lead admissions tours on an as-needed basis

Bachelors degree preferred and/or two years of relevant experience

Raisers Edge working knowledge is a plus

Familiarity with email marketing platforms and volunteer management systems

Data entry spreadsheet and financial reporting experience preferred

Highly proficient in Google Suite

Excellent communication skills (verbal and written)

Discretion and confidentiality a must

Ability to work as part of a professional team to advance the mission ofthe School

Requirements:

Must be an innovative individual dedicated to professional growth.

Must demonstrate knowledge of appreciation for and commitment to the schools mission anti-racist anti-bias education multicultural teaching and culturally responsive pedagogy.

Create an inclusive work environment.

Use multicultural leadership methods materials and resources that reflect multiple perspectives.

Communicate effectively with diverse populations.

Engage in professional development opportunities to further develop inclusive leadership practices.

Physical Demands:

Lift up to 25 pounds

Ability to sit at a desk and type for extended periods of time

The hiring range for this position is $40000 to $47000 at 80% FTE. Compensation offered will be based upon a candidates education years of experience skill set and internal equity.

We offer a comprehensive benefits package for our full-time employees which includes medical and prescriptions drug insurance dental insurance vision plan 403(b) retirement savings plan with match employer paid life insurance AD&D temporary disability benefits long term disability benefits tuition remission for students who attend Stuart flexible spending accounts health savings accounts EAP paid time off free healthy lunch daily and professional development opportunities.