Department Administrative Officer Department of Radiology

The University of Iowa Health Care Department of Radiology is seeking a Department Administrative Officer The Department Administrative Officer is responsible for Contributing to the oversight and delivery of health care services and the academic mission in the Department of Radiology through leadership and management of clinical/technical specialty services revenue cycle support services clinical education and research programs. Lead and manage functions to assure that health services medical care medical/health professions education and research programs are delivered effectively and efficiently. Efforts are focused on planning organizing directing evaluating and improving health care operations clinical education programs and research programs. Responsible for the administrative interface and coordination of operations with Hospital Administration and the Carver College of Medicine Administration.

Duties include:

Financial Management:

• Develop strategy for budget priorities for multiple clinical education and research functions and negotiate among them to address resource issues
• Hold unit leaders clinical division research and education leaders accountable for managing budget
• Work with internal and external leaders to address and resolve budget issues
• Seek methods to enhance revenue
• Develop collegiate and hospital budgets; assess needs for short and long-term capital equipment and personnel resources. Meet budgetary targets.
• Ensure maintenance and adherence to regulatory standards set by state federal UI Health Care and University policies and procedures. Understand and practice Lean standards for clinical and academic operations.
• Identify opportunities for administrative operations improvement
• Support the University of Iowa Center for Advancement in securing and managing gifts and endowments to the Radiology Department; ensure that University policies and procedures are followed in relation to gift and grant awards and expenditures.
• Serve as advisor to the Departmental Executive Officer in planning clinical and fiscal operations and provide direction and supervision as required to implement fiscal operations for state funds private practice earnings research funds gifts and hospital budgets
• Oversee administration of federal and non-federal grants and contracts
• Manages the faculty compensation and incentive plan. Provides regular updates to the Chair and division directors surrounding the key performance indicators including industry benchmarks actual performance RVU monitoring/tracking and turn around times.
• Department administrator for managing capital assets including the financial responsibility for monitoring prioritizing and submitting replacement capital projects/dollars.
• Department administrator for planning and preparing new capital equipment requests. This includes the proforma business plan and assisting with the presentation to capital committee.
• Regularly monitors billing collections denials and charity care.
• Oversees finalized budgets for all Radiology services across the enterprise.
  

Patient Care/Service Delivery:

• Work in collaboration with the clinical dyads across the department and campuses (MCU MCD MCNL SFCH and IRL) to ensure ongoing project are aligned with the department/hospital strategic plan. This includes clinical quality safety growth/finance patient & employee satisfaction.

• Address implementation issues across clinical functions and with other departments
• In collaboration with the Department Executive Officer and hospital leadership establish and enforce policies and procedures ensuring that the services are reviewed regularly and in compliance with UI Health Care College of Medicine The Joint Commission and other regulatory agencies
• Assure communication and coordination among Radiology services to manage operational issues and provide leadership and accountability to patient care services
• Oversee implementation of Departmental administrative policies and procedures for all patient care programs and investigate monitor and measure satisfaction of patients and visitors
• Oversee and assure compliance of safety regulations
• Work collaboratively with the review of outpatient health care delivery. Identify systematic problems with health care delivery recommend solutions and implement changes in the facilities services and staff
• Act as a liaison for the patient and Radiology services resolve concerns and complaints in a timely manner
• Investigate quality of care problems and provide follow-up with patients/families and staff as delegated to assure patient satisfaction
• Model and promote the Service Excellence model for patient care and staff satisfaction

Planning and Goal Management:

• Work with Departmental Executive Officer and other administrative staff to develop departmental strategic plan and integrate it with other functions; guide managers in developing action plans for implementation; monitor progress to goal completion.
• Understand and practice Lean concepts/standards for clinical and academic operations. Actively engages with the clinical dyads to promote continuous improvement and performance management.

• Assure integration of goals across all areas of the department and campuses.

• Efficiently plan direct and coordinate all administrative functions of Radiology in concert with the Departmental Executive Officer
• Collaborate with the Departmental Executive Officer and the senior College UIP and hospital leadership to formulate and keep Radiology strategic plan current
• Collaborate with the Departmental Executive Officer and Hospital and UIP leadership to identify opportunities for growth and in the development of new programs and services
• Create and write business plans proformas and SBARS. Submit PRISM requests as needed.
• Develop monitor and administer the capital and operating budgets. Evaluate and promote cost management strategies and other initiatives to improve operational efficiency.
• Implement business plans monitor their success. Develop monitor and administer the capital and operating budgets. Evaluate and promote cost management strategies and other initiatives to improve operational efficiency.
• Define develop and direct Radiology goals and programs to provide for excellent patient services and satisfaction scores

Human Resource Management:

• In collaboration with Departmental HR Representative(s) works across multiple clinical functions and with medical collegiate and hospital leaders to ensure a consistent approach to HR management
• Hold unit leaders accountable for high performance and high engagement by articulating expectations monitoring performance and providing feedback consistently across areas of responsibility
• Approve resource allocations and staffing collaboration with human resources facilitate use of analytical tools and analysis related to workforce utilization and productivity and other operational metrics relevant to the workforce
• Oversee building and updating clinical workforce models aligned with clinical demand and efficiency.

• Analyze evaluate recommend and implement changes in existing programs. Participate in the development of the organizational structure for achieving departmental objectives.

• Responsible for the recruitment of faculty and staff to maintain an appropriate skill mix and number of staff; evaluate the performance of employees and provide feedback to the service unit leadership detect and address performance problems and provide recommendations regarding disciplinary actions and discharge of personnel as necessary.
• Working closely and collaboratively with Human Resources oversee and approve all personnel related transactions including performance evaluations salary increases and reclassifications
• Schedule and direct work activities of supporting professional and administrative staff
• Evaluate succession planning and leadership development programs
  

Communication & Collaboration

• Engage and collaborate with physicians to identify opportunities for improvement program development and capital budgeting
• Communicate with external agencies and constituencies to address issues and answer questions
• Serve as liaison among multiple clinical functions research and education units to support collaboration in identifying opportunities for improvement and program development
• Manage the relationship between staff medical staff and UI Health Care leadership in a positive manner
• Consult and participate with the Department Executive Officer and Division Directors in planning and policy sessions on programs relating to instruction research patient care and administrative activities
• Provide administrative interface and actively collaborate with Carver College of Medicine administration UI Health Care Administration UI CMS VA Medical Center administration and other administrative staff inside and outside of the University

• Represent Radiology in meetings or on committees within UI Health Care and College of Medicine

• Actively participate in professional associations including the Association of Administrators in Academic Radiology (AAARAD). This includes mandatory participation in the annual benchmarking survey.
• Model and promote system change across campus to promote professional conduct and behavior of the highest integrity exhibiting the utmost respect for all members of the University community; demonstrate consistency of action and purpose with unquestionable forthrightness
• Communicate expectations and provide support and resources that are in alignment with the vision and strategic planning of the UI Health Care to foster innovation and efficiency in the workplace

Education Programs and Research Administration:

• Administer clinical education and residency programs
• Provide education direction and support for the department to ensure compliance with state federal and accreditation agency standards
• Initiate and execute appropriate staff level development initiatives to drive quality care and patient satisfaction
• Foster a culture of continuous learning through strategic planning shared governance innovative best practices and the promotion of knowledge development; provide resources for and establish expectations that managers and supervisors will act as stewards of employees professional development
• Develop pre-award support services to enable efficient development and submission of grant applications
• Administer multiple research grants and contracts awards in a variety of disciplines

Research Administration:

• Develop pre-award support services to enable efficient development and submission of grant applications.
• Administer multiple research grants and contracts awards in a variety of disciplines.
• Proactively manage the post-award direct costs on grants to comply with grant budgets and project periods.

Other duties as assigned

University of Iowa Health Carerecognized as one of the best hospitals in the United Statesis Iowas only comprehensive academic medical center and a regional referral center. Each day more than 12000 employees students and volunteers work together to provide safe quality health care and excellent service for our patients. Simply stated our mission is: Changing Medicine. Changing Lives.

Percent of Time: 100%
Schedule: Days Monday Friday
Location: Iowa City IA
Pay Grade: 8A Qualifications:

• Masters degree in Hospital and Health Administration or Business Administration or equivalent combination of education and experience
• At least 5 7 years of comprehensive progressive healthcare leadership/administrative experience
• Expertise in financial management data analysis practice management and human resources
• Experience with budget preparation and implementation
• Demonstrated ability to drive organizational change
• Excellent written and verbal communication skills

• Strong interpersonal skills and high emotional intelligence

• Fostering a welcoming and respectful environment that aligns with the UI universal competencies

Desired Qualifications:

• Eight to 10 years of progressive healthcare leadership/administrative experience.
• Previous Radiology management experience
• Previous experience in an academic medical center
• Expertise in physician compensation and reimbursement grants management and revenue cycle management
• Previous experience in the administration and management of primary care clinical settings
• Previous experience with strategic planning
• Demonstrated results in improving patient satisfaction levels
• Demonstrated results in improving access and clinical operations
• Experience managing in a matrix reporting and unionized environment
• Membership in the Medical Group Management Association or American College of Healthcare Executives
  

Benefits Highlights:
Regular salaried position. Located in Iowa City Iowa
Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans
For more information about Why Iowa Click here

Application Process:
To be considered applicants must upload a resume and a cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days. Applications will be accepted until position is filled.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. For additional questions please contact Mason Garcia at