Vascular Surgery Training Program Coordinator

Job Summary:

The Department of Surgery Office of Education Training Program Coordinator (1.0 FTE) hereinafter referred to as the coordinator under direction from the Office of Education Manager is primarily responsible for coordinating the Vascular Surgery Fellowship and Integrated Residency Programs its trainees including rotating residents and medical student education. Coordination encompasses the recruitment processes curriculum schedules business activities finances budget and policies and procedures. The coordinator provides essential communication and networking for the effective functioning of a surgical training program. The coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office the School of Medicine and the University of Colorado. An employee in this position can be terminated at any time without notice and severance pay may not be provided.

Key Responsibilities:

Duties and Responsibilities 75%

Specific duties and responsibilities of the Coordinator may include but are not limited to the following:

• Trainee Recruitment: Coordinates all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program in hard copy and on-line versions as appropriate. Monitors application process and completes candidate summaries. Fields prospective trainee information requests primarily by email and phone. Establishes interview days for candidates. Coordinates faculty interviewers space meals transportation and in some cases housing and other needs for prospective trainees. Gathers and assembles interview results and prepares for the Match process including coordinating a faculty ranking session and ultimate submission of Match list to the on-line system.

• Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serve as the data processes for the Trainee. Manages ERAS the on-line applicant recruitment tool used as the mandatory match mechanism. Manages OnCall (Amion & Qgenda) the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub the software required by the GME office for resident reporting.

• Manages hard copy and electronic files of trainees who enter or leave the program and responds to all requests for confirmation of training or letters of reference.
• Prepares reports for the Divisions or others to satisfy needs such as ACGME studies program reviews retreats audits or other as requested.
• Manage and maintain the related education pages of the Surgery website in addition to program materials (Excel tracking tools PowerPoint presentations Etc.)
• Provide administrative and operational support to the Director of Education and faculty

Fiscal Management 10%

All financial management activities are under the overall direction of the Director of Education as well as the specific Division Managers who have overall responsibility for division funds serves as the fund administrator and overall approving official. Within these parameters the Coordinator:

• Manages all financial aspects of training programs including preparation administration and ongoing monitoring of budgets; oversight of revenues and expenditures; and responsibility of multiple funding sources such as hospital support GME funding departmental funds grants contracts and gift funds.

• Utilizes and maintains expertise in university and departmental administrative systems to support financial management and program operations including accounting data processing purchasing human resources facilities management and statistical reporting across multiple platforms.

Policy Coordination and Compliance 15%

Administers pertinent State fiscal policies UCDSOM rules and procedures and State/Federal laws and standards applicable to the training programs or business management.

• Administers pertinent Graduate Medical Education policies including rules and regulations promulgated by the national Accreditation Council for Graduate Medical Education Review Committee.

• Coordinates program and fiscal policies related to program needs at related training site locations including the University of Colorado Hospital (UCH) Childrens Hospital Colorado (CHCO) the Denver Veterans Administration Medical Center (VAMC) Denver Health Medical Center (DHMC) Presbyterian St. Lukes Medical Center (PSL) and others.

• Serves as a member of the Academic Council and The Research Committee and represents the programs on task forces and committees as requested by the Director of Education and the Program Directors.

• Attends and may be the coordinator of related meetings and functions or other educational meetings for the related Divisions including faculty meetings M&Ms or educational conferences or courses.

Work Location:

Hybrid this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Surgery is driven to improve every life with our commitment to innovative surgical care curing through discovery enlightening tomorrows leaders and daring to be exceptional. Our focus on patient care education and research will lead to innovative discoveries and promote quality care and safety for our patients.

The Office of Education and its training program coordinators are responsible for administratively managing their programs which directly impacts the experience of our trainees throughout their training as well as their future as a surgeon. This role will allow you to continuously learn and grow not only through your work but through training and development opportunities provided by the department and the university. Finally the Office of Education fosters a collaborative and team-oriented atmosphere. This results in a supportive workplace culture where our staff help each other they exchange ideas work on initiatives together and collectively address challenges that may arise.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability Life Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

This is an open rank position and could be categorized as Entry Intermediate or Senior Level based on experience and qualifications as indicated below:

Entry Level:

• A bachelors degree in education psychology business public administration health care educational technology social science liberal arts communications accounting finance library science or a directly related field from an accredited institution.
  
  

Intermediate Level:

• A bachelors degree in education psychology business public administration health care educational technology social science liberal arts communications accounting finance library science or a directly related field from an accredited institution.
• One (1) year of professional-level experience in an administrative role

Senior Level:

• A bachelors degree in education psychology business public administration health care educational technology social science liberal arts communications accounting finance library science or a directly related field from an accredited institution.
• Two (2) years of professional-level experience in an administrative role

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelors degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

2 years of progressive experience in graduate medical education academic services healthcare services higher education or related field.

Demonstrated experience leading complex academic or student-facing operations.

Knowledge of medical student information systems (MedHub Amion ResQ Firefly WebAds ERAS)

Knowledge Skills and Abilities:

Ability to communicate effectively both in writing and orally.

Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

Outstanding customer service skills.

Demonstrated ability to foster a respectful and professional environment and collaborate effectively across diverse teams.

• Organizational skills with ability to plan and organize trainee needs and activities establish work priorities and provide follow-through to ensure completion of activities both individually and assisting others with work tasks.
• Knowledge of or ability to become fully competent in computer programs essential to the training programs including the Microsoft Suite (Word Excel Access PowerPoint Outlook) the Electronic Residency Application System (ERAS) National Residency Matching Program (NRMP) on call (QGenda/Amion) scheduling tools and MedHub. Software used will continue to change so adaptability to new electronic programs and tools is essential.
• Ability to develop and manage budgets and carry out fiscal responsibilities of the position.
• Ability to understand and apply regulatory requirements at the program level.
• Ability to communicate effectively with administrative personnel physicians and other program personnel trainees/prospective trainees staff and other constituents in written communications and oral presentations. Interpersonal skills working with trainees and others in an environment of high volume and stress.

Conditions of Employment:

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide workvisasponsorship or employment authorization for this position now or in the future.

How to Apply:

For full consideration please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name address phone number (mobile number if appropriate) and email address

Questions should be directed to: Trina Smidt -

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration apply by May 19^th 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Level: $45017 to $60323

Intermediate Level: $48989 to $65645

Senior Level: $52961 to $70968

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety sensitive job duties you must enroll in theoccupational health medical surveillance program.