Job Description Summary

Job Description

The Joel D Valdez Main Library a large urban library located in the heart of the city serves a wide cross-section of Tucson residents: downtown workers vulnerable populations families and local middle and high school students. As the home of the systems most extensive reference collection and special collections the library offers reference services and serves as a hub for customers interested in Arizona and Southwest history.

Pima County is seeking an Administrative Services Manager I to serve in a key leadership position at Pima County Public this role you will work closely with the Branch Manager to provide strong leadership at Joel D Valdez Main Library overseeing facility management and leading the branchs circulation and daily operations. The ideal candidate will have strong project/facilities management skills circulation expertise experience supervising staff and a deep understanding of effective communication principles. This role is critical in ensuring that Pima County Public Library engages effectively and inclusively with the community.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Manages and administers and plans administrative or support services or operations including fiscal and general administrative functions as they relate to area of assignment;

• Manages administers and coordinates internal services or support functions for a department or specific functional unit;

• Manages the acquisition storage and distribution of supplies and equipment to support unit or department activities;

• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;

• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules regulations or related materials for impact on unit division or department management or operations and recommends changes to management;

• Develops and implements new procedures for both short- and long-term plans to improve efficiency productivity and operating economy of areas of assignment;

• Provides input to and assists in the development and design of automated information systems;

• Coordinates the collection reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;

• Oversees the development submission maintenance and archiving of County/state/ federal-mandated reports forms and records;

• Directs formal training and development programs for assigned staff County employees or community or public interest groups;

• Supervises trains and evaluates support staff and coordinates the activities of area of assignment;

• Reviews work of staff to ensure accuracy of documents and adherence to policy;

• Represents the department/division by interacting with various County federal and state departments agencies private industry contractors and public committees to assist in accomplishing department and unit goals.

Minimum Qualifications:

Bachelors degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

Licenses and Certificates:Valid driver license isat time of application.ValidAZdriver license isat time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review todetermineapplicants suitability tooperatecounty vehiclesin accordance withPima County administrative procedures. Failure to obtain andmaintainthe required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The Countyrequirespre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practiceson the basis ofrace color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.