Senior Associate Athletic Director, Finance & Business Operations

Agency

Department

The Senior Associate Athletic Director for Finance and Business Operations reports directly to the Vice President & Director of Athletics and serves as the departments chief financial leader providing fiscal strategy oversight and business operations leadership. The position supervises and develops athletics business operations staff. Leads the development and administration of the annual athletics operating budget in collaboration with department leadership and coaches including salary projections position budgeting and coordination with the University Budget Office. Supports the annual budget setup process ensures data accuracy and resolves issues as needed. Provides budget training and guidance to coaches and staff. Serves as Campus Security Authority (CSA).

Position is located in Stephenville Texas with work hours of MondayFriday from 8 a.m. to 5 p.m. with additional hours as required.

Duties and Responsibilities

Financial Leadership and Strategy

• Serves as a strategic advisor to the Vice President & Director of Athletics on resource allocation revenue optimization expense management and financial risk.

• Establishes and enhances business processes internal controls and reporting frameworks to improve accuracy accountability and operational efficiency.

• Ensures alignment of financial practices with departmental goals and compliance requirements.

Budget Development Oversight and Management

• Oversees the development implementation and monitoring of departmental operating budgets including forecasting and variance analysis.

• Manages budget allocations reconciliations expenditure tracking and financial reporting including NCAA and EADA requirements.

• Monitors financial activity across funding sources including athletics budgets restricted funds and foundation accounts identifying issues and recommending solutions.

• Advises coaches and staff on budget performance and compliance with University and TAMUS Board of Regents policies.

Financial Analysis Reporting and Decision Support

• Provides financial analysis and reporting to support strategic planning program evaluation and operational decision-making.

• Develops and maintains standard and ad hoc reports dashboards and data visualizations for internal stakeholders.

• Evaluates financial trends identifies issues and recommends data-driven solutions to improve performance and efficiency.

Business Operations Procurement HR and Payroll Coordination

• Oversees financial aspects of business operations including procurement payroll coordination personnel funding and HR-related financial processes.

• Serves as the primary liaison with University offices and external partners (e.g. auditors legal counsel service providers and foundation representatives).

• Provides training and communication on financial processes policies and budget-related topics.

Compliance and Policy Stewardship

• Ensures compliance with University TAMUS NCAA and applicable federal state and donor-related requirements.

• Identifies gaps in processes or controls and implements improvements to strengthen consistency compliance and operational effectiveness.

Minimum Requirements

Required Education and Experience:

• Bachelors degree in Business Administration Accounting Finance or related field or an equivalent combination of relevant education and experience.

• Seven (7) years of progressively responsible experience in athletics business operations higher education finance governmental fund accounting or related accounting finance or budgeting functions including experience working with a broad range of budget and fiscal management processes and implementing revenue enhancement cost-savings and process improvement strategies.

Required Knowledge Skills and Abilities:

Financial & Technical Expertise

• Advanced knowledge of budgeting forecasting financial analysis internal controls fiscal reporting and data-informed decision support.

• Demonstrated competence in the development analysis and execution of complex budgets and long-range financial management plans.

• Strong knowledge of NCAA-related policies and financial reporting requirements.

• Proficiency in spreadsheet database query word processing and financial modeling software.

Analytical & Communication Skills

• Ability to interpret analyze and translate complex financial and budget data into clear concise verbal and written communications for diverse stakeholders.

• Excellent written oral presentation and interpersonal communication skills.

Leadership & Decision-Making

• Strong leadership supervisory and team development skills.

• Demonstrated sound judgment decision-making ability and initiative.

Operational Effectiveness & Process Improvement

• Ability to identify and implement process improvements that enhance efficiency compliance and scalability of business practices.

• Demonstrated ability to manage multiple priorities meet deadlines and maintain accuracy and attention to detail in work products.

• Ability to work effectively both independently and collaboratively within a team environment.

Relationship Management & Professional Effectiveness

• Ability to build and maintain effective working relationships with a broad range of constituencies including students coaches staff faculty administrators and external partners.

• Demonstrated professionalism integrity and ability to handle sensitive or confidential information appropriately.

• Ability to manage challenging situations with composure and maintain a positive solution-oriented approach.

Adaptability

• Ability to manage challenging situations with composure and maintain a positive solution-oriented approach.

Preferred

Preferred Education and Experience

• Masters degree in business administration accounting finance sport administration higher education administration or a related field.

• CPA CMA or other relevant financial certification.

• Experience in NCAA Division I athletics business operations.

• Experience with Banner Tarleton Budget or similar enterprise financial systems.

• Experience preparing NCAA EADA or other athletics financial reports.

• Experience with governmental fund accounting foundation accounting and restricted-gift accounting.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.