Accounts Payable and Admin Coordinator

Key Responsibilities

• Process supplier invoices accurately and timeously
• Verify and audit invoice information against supporting documentation
• Perform supplier account reconciliations
• Prepare payments in line with company procedures
• Identify and resolve discrepancies in accounts payable records
• Maintain accurate and up-to-date financial records
• Support the Financial Controller with financial control activities
• Ensure compliance with company policies and procedures

Qualifications & Experience

• Matric (including English and Mathematics)
• Bookkeeping qualification (essential)
• Studying towards or completed Accounting qualification (advantageous)
• Minimum 35 years experience in a Creditors / Accounts Payable role
• Experience working with accounting systems and financial processes
• Strong working knowledge of spreadsheets and computerized accounting tools

Knowledge Requirements

• Sound understanding of accounting systems
• Knowledge of office and administrative procedures
• Good understanding of company policies and financial controls
• Knowledge of creditors principles and reconciliation processes

Skills & Competencies

• Strong verbal and written communication skills
• Excellent planning and organisational skills
• Good time management and ability to meet deadlines
• Strong administrative capability
• High attention to detail and accuracy
• Problem-solving ability
• Strong interpersonal skills
• Advanced reconciliation skills
• Proficiency in Microsoft Office (especially Excel) and accounting software

Key Attributes

• Detail-oriented and methodical
• Reliable and accountable
• Able to work independently and within a team
• Strong sense of urgency and ownership
• Professional and ethical approach to financial data

Success Measures (KPIs)

• Accuracy of invoice processing
• Timeliness of payments
• Reconciliation completeness and accuracy
• Reduction in discrepancies and errors
• Compliance with financial policies and procedures