Senior Manager Legal (L 19533)

Who are we

Whatfix is an AI platform advancing the userization of enterprise applications empowering companies to maximize the ROI of their digital investments. Technology needs adoption. Its no different for AI. As AI reshapes roles workflows and human-machine interactions it also introduces new layers of complexity and user friction. This is where Whatfix plays a pivotal role. A decade old DNA of empowering people to succeed with technology and not replacing them. We call this philosophy Userization: the belief that technology must adapt to the user not the other way around.

At the heart of userization philosophy is ScreenSense our proprietary AI engine which continuously interprets both the context of what users are doing in an application or an AI tool and the intent behind their actions. By combining these signals Whatfix delivers real-time guidance nudges knowledge and automation directly in the flow of work.

This intelligence powers our entire product suite.

• Digital Adoption helps users get productive faster.

• Product Analytics uncovers friction and closes adoption gaps.

• Mirror allows employees to train in safe simulated environments.

These are embedded with Whatfix AI Agents which supercharge creation insights and user guidance.

Our upcoming AI-first products are already creating a buzz in the market.

• Seek is an AI-native assistant that not only knows your business context but can also act across applications to get work done on your behalf.

• Whatfix Mirror 2.0 is the worlds only System plus Role simulation with a complete assessment to lead the Gen AI simulation category.

Together these products reflect Whatfixs commitment to building enterprise-ready AI teammates that maximize productivity and ROI. It gives users a unified intelligent way to find answers across systems apps and knowledge silos and helps anyone looking to deliver fast and contextual answers.

Whatfix is bridging the gap between rapid technological change and human enablementensuring AI is not only embedded but also usable trusted and outcome-driven for every employee.

At Whatfix were not just making software easierwere making AI work for people.

The company has seven offices across the US India UK Germany Singapore and Australia and a presence across 40 countries.

Customers: 700 enterprise customers including 80 Fortune 500 companies such as Shell Schneider Electric and UPS Supply Chain Solutions.

Investors: A total of $270 million USD has been raised as yet. Most recently Series E round of $125 Million USD led by Warburg Pincus with participation from existing investor SoftBank Vision Fund 2. Other investors include Cisco Investments Eight Roads Ventures (A division of Fidelity Investments) Dragoneer Peak XV Partners and Stellaris Venture Partners.

Whatfixs leadership is consistently recognized across top industry analysts and business rankings:

• Won the 2025 AI Breakthrough Award for the Overall AI-based Analytics Solution of the Year

• Only DAP to be recognized as a Leader across various DAP reports for the past 5 years by leading analyst firms like Gartner Forrester IDC and Everest Group.

• With over 45% YoY sustainable annual recurring revenue (ARR) growth Whatfix is among the Top 50 Indian Software Companies as per G2 Best Software Awards.

• Named a Gartner Customers Choice for DAP for the second year in a row (2024 and 2025)the only vendor in the market to earn this distinction consecutively.

• We also boast a star rating of 4.6 on G2 Crowd 4.5 on Gartner Peer Insights and a super-high CSAT of 99.8%

• Stevie Award winner in the category (Bronze): Customer Service Department of the Year Computer Software - 100 or More Employees.

• Winner of the ISG Paragon Innovation Award in partnership with Sophos (customer) for the EMEA region and finalist in the Transformation Award category.

• RemoteTech Breakthrough Awards winner for Software Asset Management Solution of the Year

These recognitions are matched by business performance:

• Highest-Ranking DAP on 2023 Deloitte Technology Fast 500 North America for Fifth Consecutive Year

• Listed on the Financial Times & Statistas High-Growth Companies Asia-Pacific 2025 list.

• Won the Silver for Stevies Employer of the Year 2023 Computer Software category and also recognized as Great Place to Work 2022-2023

• Only DAP to be among the top 35% companies worldwide in sustainability excellence with EcoVadis Bronze Medal

Be one of the key Leaders in this awesome journey of building a billion-dollar company!

Role Review:

Whatfix is seeking a Senior Manager Legal to lead the legal function focusing on driving speed control and cost efficiency while maintaining a legal framework scalable and aligned with future IPO readiness. The primary focus areas for the legal team are contracting support for customers and vendors legal compliance and IPO preparedness.

Key Responsibilities:

1. Contracting and Deal Management

• Own end-to-end contracting encompassing redlining negotiations and driving time-bound closures.

• Partner with Sales & Revenue Operations to provide deal desk support manage non-standard approvals and define fallback positions to improve deal velocity.

• Standardise vendor/procurement contracting and associated risk positions.

• Build templates playbooks and clause libraries and maintain a central contract repository with version control.

• Implement risk-tiering of contracts.

2. Compliance Risk and Governance

• Ensure statutory secretarial and regulatory compliance across all jurisdictions maintaining an audit-ready compliance calendar.

• Assess and manage all legal risks including those related to shareholders and broader stakeholder matters

• Own data privacy and regulatory frameworks including cross-border considerations.

• Oversee the insurance portfolio (D&O E&O cyber) and claims coordination.

• Drive litigation and dispute strategy including provisioning inputs and outcome tracking.

• Facilitate IPO readiness by overseeing governance documentation policies and coordination with external advisors.

• Oversee Board and governance processes including minutes resolutions charters and approval frameworks.

• Support M&A and strategic transactions including diligence and integration.

3. Team and Operational Leadership

• Lead and manage the legal team with defined Service Level Agreements (SLAs) operating with IndiaUS overlap to support global deal cycles.

• Enable business teams through training and knowledge management to reduce dependency on the legal team.

• Provide periodic reporting on pipeline cycle times key risks compliance status and litigation.

Operating Principles (Guardrails)

The role is expected to operate with the following principles:

• In-house Model: The model should be in-house led conducting redlines internally. Outside counsel should be used selectively based on complexity jurisdictional requirements risk profile and deal value with clear thresholds.

• Cost Efficiency: Ensure cost discipline with active tracking of legal spend versus budget and outcome-based use of counsel.

• Discipline and Prioritization: Enforce turnaround SLAs and prioritization discipline aligned to revenue and risk.

• Standardization: Drive standardization using approved templates playbooks and fallback matrices to minimise non-standard deviations.

• Data Integrity: Maintain a single source of truth for contracts with strong version control and audit trails.

• Risk Escalation: Apply risk-based escalation protocols with clear approval matrices and documentation.

• Cross-functional Alignment: Operate with tight cross-functional alignment (Sales Finance HR Procurement) to appropriately balance speed and control.

• Proactive Compliance: Build a proactive compliance posture with zero missed filings and forward-looking regulatory tracking.

• Continuous Improvement: Deliver data-driven reporting and continuously improve cycle times risk exposure and efficiency.

Qualification Criteria:

• 10 years post qualification experience in the technology industry / domain

• Bachelors degree in Law (LLB/LLM or equivalent qualification) from a recognized institution.

• Company secretary qualification will be beneficial but not compulsory

• Experience with managing compliance and secretarial work in a Private Limited Company

• Experience in cross border contracting and negotiation

• Exposure to IPO readiness board governance fundraising M&A or strategic transactions is strongly preferred.

Perks & Benefits (India):

• Best-in-class medical insurance coverage

• Free lunch & dinner buffet

• Doorstep cab drop facility

• Education sponsorship

• Internal job transfer & global mobility programs

• Scope to represent Whatfix at global events

• We also provide uncapped incentives bonus plans and opportunities to employees (especially those in GTM teams) to travel to meet our global customers

Note:

• We strive to live and breathe our Cultural Principles and encourage employees to demonstrate some of these core values - Customer First; Empathy; Transparency; Fail Fast and scale Fast; No Hierarchies for Communication; Deep Dive and innovate; Trust Do it as you own it;

• We are an equal opportunity employer and value diverse people because of and not in spite of the differences. We do not discriminate on the basis of race religion color national origin ethnicity gender sexual orientation age marital status veteran status or disability status

• At Whatfix we deeply value collaboration innovation and human connection. We believe that being together in the office five days a week fosters open communication strengthens our sense of community and accelerates innovationultimately helping us achieve our goals more effectively. At the same time we recognize the importance of flexibility in balancing personal and professional priorities. To support this we offer the option to work from home up to two days per month.

In any situation that requires additional flexibility were open to considering exceptions on a case-by-case basis to ensure youre supported in managing both work and life seamlessly.