Records Assistant
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Job Location:
Helena, MT - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
High school diploma or equivalent.
One year or relevant experience with demonstrated skill in the use of office software and equipment.
Some college or post-high school education or training preferred.
May require current valid Drivers License and clean driving record in accordance with State of Montana Vehicle Use Policy
Preferred experience in records and information management processes.
Other combinations of education and experience may be accepted on a case-by-case basis.
State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
The Records Assistant assists in responding to records management and information requests for the division. The main responsibilities of the position include preparing scanning and cataloging documents as requested by various constituents. Planning supporting and executing records management projects in collaboration with the programs and the Division Records and Information Coordinator.
Records Assistant
Preparation of documents for scanning eliminating all sticky notes staples paper clips and other bindings and repairing any damage to ensure the document is clean and prepared for digitization
Operate office machines such as photocopiers and scanners facsimile machines and personal computers.
Maintain and enter information into databases
Perform quality checks of scans to ensure accuracy and correct any errors or inconsistencies
Systematically organize and archive digital scans ensuring digital records are stored in appropriate folders for easy retrieval adhering to section/bureau naming conventions.
Perform routine maintenance on scanning equipment
Ensure secure destruction of original documents if required following agency guidelines
Collaborate with the team to manage and fulfill scanning requests
Knowledge Skills and Abilities:
Acts with integrity and demonstrates respect for coworkers managers customers and stakeholders;
Effective in communication and able to demonstrate active listening;
Provides perspective by evaluating the relative importance of events and actions;
Uses good judgement to make sound decisions and is tactful in taking the appropriate action;
Contributes to a positive working environment with a focus on being constructive collaborative and flexible to maintain good relationships;
Demonstrates consistent attendance punctuality and reliability;
Attentive to details and provides consistent work products;
Able to react to events and people in a calm and professional manner;
Accepts ownership of successes and failures to achieve positive results;
Willing to assist others when needed;
Maintains confidentiality and respects privacy;
Aware of risk and takes action to increase safety in the workplace.
Effective February 23 2026 this agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9 your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify please visit the E-Verify website found here Experience:
Junior IC
About Company
The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc ... View more
