Workplace Experience Specialist, Munich

Job Description

Workplace Experience Specialist Munich Contract Position (Freelancer / Contractor / self-employed / freiberufler)

Initial 6 months Market Rates (300-350 euros per day)

A leading tech company is seeking a Workplace Specialist to oversee day-to-day operations at its Munich Office. Reporting to the Real Estate & Workplace Manager you will play a critical role in delivering a welcoming efficient and service-oriented workplace environment. This is a freelance/ self employed (freiberufler) position ideal for someone who thrives in dynamic environments and has a strong background in facilities and hospitality.

This is a super fun company great culture and no two days are the same. Come on board a brilliant workplace and real estate team that puts employee experience first!

Key Responsibilities:

• Deliver exceptional customer service while maintaining a workplace that reflects company culture.
• Coordinate internal events training sessions team-building activities and socials.
• Oversee front-of-house operations including visitor management post room services catering and office supplies.
• Partner with HR IT Finance and other teams to support seamless daily operations.
• Maintain high workplace standards and ensure a consistent office experience.
• Manage vendor and stakeholder relationships to ensure excellent service delivery.
• Support regional workplace projects and assist other EMEA offices when needed.
• Help implement maintenance and workplace improvement processes.

Requirements:

• 2 years of experience in facilities or hospitality with a focus on workplace operations.
• Fluency in English is essential.
• Excellent organizational and multitasking skills.
• Strong communication abilities including writing office-wide communications.
• A customer-first mindset and a passion for creating great workplace experiences.
• Experience managing budgets and working with external suppliers.
• This is a freelance/contractor role so you must be self-employed or freelance equivalent. If needed support is available to help set up your freiberufler.

Why Join

• Be part of a fast-scaling tech company making a major impact across EMEA.
• Flexible working schedule with potential for extension or future projects.
• Opportunity to shape the Aarhus office environment and contribute to broader workplace strategies.

If youre excited about creating amazing office experiences and working in a collaborative international environment get in touch!